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A Catering Agreement puts clear terms in writing when you hire someone to provide food and service for your event. It spells out everything from menu choices and guest count to pricing, payment schedules, and setup requirements that both the caterer and client must follow under Indian contract law.

These contracts protect both parties by addressing key issues like food safety standards (following FSSAI guidelines), service staff requirements, cancellation policies, and liability coverage. Good agreements also include specifics about venue access, equipment needs, serving times, and cleanup responsibilities - especially important for corporate events, weddings, and large functions in India.

Use a Catering Agreement anytime you're planning an event with food service that costs more than ₹50,000 or involves more than 50 guests. This formal contract becomes especially important for corporate functions, weddings, and religious celebrations where food quality and service timing are crucial to success.

The agreement proves invaluable when coordinating multiple vendors, managing advance payments, or dealing with venue-specific requirements. It's essential for events requiring special dietary accommodations, custom menus, or compliance with specific food safety regulations under FSSAI guidelines. Having this document in place helps prevent disputes about costs, service levels, or liability issues that could arise during or after the event.

• Catering Contract Agreement: A comprehensive contract for full-service catering, covering everything from menu planning and staffing to equipment rental and cleanup. Ideal for large corporate events, weddings, and formal functions.
• Outside Catering Agreement: Specialized contract for off-premise food service, with additional clauses for transportation, venue requirements, and mobile kitchen setup. Perfect for outdoor events, destination weddings, and multi-location corporate functions requiring food transport and setup.

• Professional Caterers: Sign and execute the agreement, providing food services, staff, and equipment according to specifications. Must hold valid FSSAI licenses and follow food safety regulations.
• Event Hosts: Corporate organizations, wedding planners, or individuals who hire catering services and are responsible for payment and venue arrangements.
• Legal Advisors: Help draft and review Catering Agreements to ensure compliance with local food safety laws and protect client interests.
• Venue Managers: Often review and approve catering arrangements to ensure compatibility with venue policies and infrastructure.

• Basic Details: Gather complete business information of both caterer and client, including FSSAI license numbers and GST details.
• Event Specifics: Document exact date, time, venue details, guest count, and any venue-specific requirements or restrictions.
• Menu Planning: List all dishes, serving styles, dietary requirements, and food safety protocols to be followed.
• Cost Breakdown: Detail pricing for food, staff, equipment, transport, and additional services with payment schedule.
• Contingency Plans: Include cancellation policies, force majeure clauses, and backup arrangements for unforeseen circumstances.

• Identification Details: Full legal names, addresses, and FSSAI registration numbers of both caterer and client.
• Service Scope: Detailed description of food items, quantities, service style, and specific responsibilities.
• Payment Terms: Clear pricing structure, payment schedule, GST details, and cancellation fee policies.
• Food Safety Compliance: Standards adherence, hygiene protocols, and quality assurance measures per FSSAI guidelines.
• Liability Clauses: Insurance requirements, indemnification terms, and force majeure conditions.
• Dispute Resolution: Governing law, jurisdiction selection, and arbitration procedures under Indian contract law.

A Catering Agreement differs significantly from an Agency Agreement, though both involve service provision. Let's explore their key distinctions to help you choose the right document for your needs.

• Scope of Services: Catering Agreements focus specifically on food preparation, service, and related logistics for specific events, while Agency Agreements cover broader, ongoing representation and business activities.
• Duration and Terms: Catering Agreements typically cover single events or fixed-term arrangements, whereas Agency Agreements establish longer-term business relationships with continuing obligations.
• Regulatory Requirements: Catering Agreements must comply with FSSAI guidelines and food safety regulations, while Agency Agreements focus on business representation and commission structures.
• Liability Coverage: Catering Agreements emphasize food safety, health standards, and event-specific risks, while Agency Agreements focus on business representation risks and fiduciary responsibilities.