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A Commercial Invoice is a key trade document that details a sale between a buyer and seller, especially for international shipments entering or leaving India. It lists essential information like the goods sold, their quantity, price per unit, total value, and shipping terms, serving as proof of the transaction for both customs clearance and tax purposes.

Under Indian customs regulations, this document must accurately declare the transaction value in accordance with Section 14 of the Customs Act, 1962. Banks also rely on Commercial Invoices for processing Letters of Credit and other trade finance instruments, making it crucial for import-export compliance and smooth cross-border trade.

You need a Commercial Invoice for every international shipment entering or leaving India. This document becomes essential when selling goods abroad, importing materials, or dealing with customs authorities. For exports, prepare it right after finalizing the sale but before shipping the goods—this helps avoid costly delays at ports.

Use Commercial Invoices when processing Letters of Credit, applying for export incentives under India's Foreign Trade Policy, or documenting transfer pricing for tax compliance. Indian customs officials require this document for all shipments valued above ₹50,000, and banks need it to process international payments and verify trade finance arrangements.

• Commercial Invoice Pro Forma: Used before finalizing a sale to provide price quotes and initiate negotiations
• Packing List And Commercial Invoice: Combines shipping details with transaction data for streamlined customs processing
• Tax Invoice Commercial Invoice: Includes GST details and meets both tax and customs documentation requirements
• Non Commercial Invoice: For shipping samples, gifts, or items without commercial value
• International Invoice: Specifically formatted for cross-border trade with enhanced customs compliance features

• Exporters and Sellers: Create and issue Commercial Invoices when shipping goods internationally, detailing product specifications and payment terms
• Customs Officials: Review these documents to assess duties, verify declarations, and ensure compliance with Indian import-export regulations
• Bank Officers: Process trade finance arrangements and verify transaction details for international payments
• Shipping Companies: Use these invoices to prepare bills of lading and handle customs clearance procedures
• Import-Export Compliance Teams: Ensure accuracy of declarations and maintain proper documentation for audit trails
• Tax Authorities: Reference these documents for GST calculations and foreign exchange transactions

• Buyer Details: Gather complete name, address, GST number, and IEC code of the importing party
• Product Information: List items with accurate HSN codes, quantities, unit prices, and total values in the agreed currency
• Shipping Terms: Specify Incoterms, mode of transport, and delivery details as per the sale agreement
• Documentation: Collect supporting papers like purchase orders and packing lists
• Compliance Check: Verify GST requirements and customs declaration rules for your specific goods
• Digital Tools: Use our platform to generate a legally compliant Commercial Invoice template that includes all mandatory elements
• Final Review: Double-check all calculations and ensure alignment with Letter of Credit terms if applicable

• Invoice Number and Date: Unique identifier and issue date as per GST requirements
• Party Information: Complete legal names, addresses, GST numbers, and IEC codes of buyer and seller
• Product Details: Description, HSN codes, quantity, unit price, and total value in both figures and words
• Payment Terms: Currency, payment method, and bank details for international transactions
• Declaration Section: Statement certifying the truthfulness of information as per Customs Act
• Shipping Terms: Applicable Incoterms, port details, and delivery conditions
• Authentication: Authorized signature, company stamp, and date of signing
• Compliance Notes: Export scheme details and any special customs declarations if applicable

A Commercial Invoice often gets confused with a regular Invoice Form, but they serve distinctly different purposes in Indian business transactions. While both document financial exchanges, their legal requirements and applications vary significantly.

• Legal Status: Commercial Invoices are mandatory for international trade under Indian Customs law, while regular Invoice Forms primarily serve domestic transactions under GST rules
• Content Requirements: Commercial Invoices must include additional details like HS codes, country of origin, and export declaration statements that aren't needed in regular invoices
• Purpose: Commercial Invoices facilitate customs clearance and international payments, while regular invoices focus on domestic tax compliance and payment documentation
• Currency Details: Commercial Invoices typically show values in foreign currency with INR conversion, whereas regular invoices use only Indian Rupees
• Regulatory Framework: Commercial Invoices follow DGFT and Customs regulations, while regular invoices align with GST and domestic tax laws