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A Commercial Invoice is your key trade document when shipping goods across Canadian borders. It provides customs officials and buyers with essential details about your shipment, including exact product descriptions, quantities, prices, and the terms of sale you've agreed upon.

Under Canadian customs law, this document helps determine import duties and taxes while proving the transaction's value. It also serves as proof of sale between parties and supports export compliance requirements. Most Canadian businesses use Commercial Invoices for both international sales and as supporting documentation for their tax and accounting records.

Use a Commercial Invoice any time you're shipping goods across Canadian borders, especially for international sales transactions. This document becomes essential when dealing with customs clearance, as Canadian Border Services Agency requires detailed product information to calculate duties and taxes accurately.

You need one for every commercial shipment leaving or entering Canada - from bulk industrial materials to small business exports. Having properly completed Commercial Invoices ready before shipping helps avoid costly delays at customs, ensures compliance with trade regulations, and creates clear records for tax purposes and payment verification.

• Commercial Invoice For Shipping: Standard format for regular commercial shipments, includes full pricing and payment terms
• Proforma Invoice For International Shipping: Preliminary invoice used for customs clearance before final payment
• Commercial Invoice For Customs Purposes Only: Specialized version focusing on customs declaration requirements
• Commercial Invoice & Packing List: Combined document including detailed cargo information
• Commercial Invoice For Gift Shipment: Modified format for non-commercial gift shipments with declared values

• Exporters/Sellers: Create and issue Commercial Invoices when shipping goods, ensuring accurate product descriptions and pricing details
• Customs Brokers: Review and process these documents for customs clearance, calculating duties and taxes
• Freight Forwarders: Handle documentation for international shipments and coordinate with customs authorities
• Canada Border Services Agency: Uses these invoices to verify shipment values and assess applicable duties
• Importers/Buyers: Receive and verify invoices, process payments, and maintain records for tax compliance
• Accounting Departments: Record transactions, track inventory, and maintain documentation for tax purposes

• Basic Details: Gather complete contact information for both buyer and seller, including business numbers and addresses
• Product Information: List exact descriptions, quantities, unit prices, and total values for all items
• Shipping Terms: Determine Incoterms, shipping method, and expected delivery dates
• HS Codes: Look up accurate Harmonized System codes for each product being shipped
• Origin Details: Document country of manufacture and any special trade agreement certifications
• Payment Terms: Specify currency, payment method, and agreed payment timeline
• Compliance Check: Verify all required Canadian customs declarations and export permit requirements

• Invoice Header: Date, unique invoice number, and clear "Commercial Invoice" designation
• Party Information: Complete legal names, addresses, and business numbers for buyer and seller
• Product Details: Detailed descriptions, quantities, unit prices, and total values in specified currency
• Trade Terms: Incoterms version and specific term (e.g., FOB, CIF) clearly stated
• Customs Data: HS codes, country of origin, and export permit numbers if required
• Shipping Details: Transport method, carrier information, and delivery terms
• Declaration: Statement certifying information accuracy, signed by authorized representative
• Payment Terms: Payment method, currency, and due date clearly specified

A Commercial Invoice differs significantly from a standard Invoice Form in several important ways. While both documents record transactions, Commercial Invoices serve specific international trade functions and must meet strict customs requirements in Canada.

• Legal Purpose: Commercial Invoices act as official customs declarations and proof of transaction value for border agencies, while standard Invoice Forms primarily serve as payment requests for domestic transactions
• Required Content: Commercial Invoices must include detailed product descriptions, HS codes, country of origin, and shipping terms - elements not typically needed on basic Invoice Forms
• Regulatory Compliance: Commercial Invoices require specific customs-related declarations and certifications to comply with Canadian import/export laws
• Usage Context: Commercial Invoices are mandatory for cross-border shipments, while Invoice Forms serve general business transactions within Canada