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The Late Fee Notice is an essential business document used when payments become overdue and the creditor needs to formally demand payment including additional charges for delay. This document is commonly used in Indian business transactions and must comply with Indian contract law, including the Indian Contract Act, 1872, and relevant financial regulations. The notice serves multiple purposes: it formally documents the payment default, calculates and justifies late fees, sets a clear deadline for payment, and often serves as a prerequisite for any legal action. It should be issued promptly after payment becomes overdue and include all relevant details about the original transaction, payment history, and precise calculations of late fees. The document is particularly important in maintaining proper financial records and can be crucial evidence if legal proceedings become necessary.

1. Sender Details: Complete business details of the sender including company name, address, and registration numbers

2. Recipient Details: Full name and address of the defaulting party

3. Date and Reference Number: Current date and any relevant reference numbers including invoice numbers

4. Subject Line: Clear indication that this is a late fee notice

5. Outstanding Payment Details: Original invoice amount, due date, and period of delay

6. Late Fee Calculation: Breakdown of late fees applied and calculation method

7. Total Amount Due: Clear statement of total amount including original payment and late fees

8. Payment Instructions: Bank details or payment methods accepted

9. Payment Deadline: Clear statement of when the payment including late fees must be made

10. Consequences of Non-Payment: Statement of further actions that may be taken if payment is not received