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The Thank You For Your Service Letter is a professional courtesy document commonly used in Indian business environments when an employee leaves an organization. It should be issued promptly upon or shortly before an employee's departure, typically following the completion of their notice period and exit formalities. The letter serves to formally acknowledge the employee's contributions, maintain positive relationships, and potentially support future professional references. While not legally mandated under Indian employment law, it has become a standard practice across industries and is particularly valued in the Indian professional context where formal documentation and professional courtesies are highly regarded. The document typically includes details about the employment period, key contributions, and expressions of gratitude, while maintaining a tone that aligns with Indian business etiquette and professional standards.

1. Letter Header: Company letterhead, date, and formal addressing of the employee including their full name and last held position

2. Opening Appreciation: Initial expression of gratitude for the employee's service, stating the duration of their employment

3. Specific Contributions: Acknowledgment of key achievements, projects, or positive impacts made during their tenure

4. Team Impact: Recognition of their role within the team and influence on company culture

5. Future Well-wishes: Expression of good wishes for their future endeavors

6. Closing: Final thank you, signature block with name and title of the authorized signatory