The Vendor Space Rental Agreement is a crucial legal instrument used in the Indian commercial real estate sector when property owners or managers wish to lease space to businesses or vendors. This document is particularly important in retail environments such as shopping malls, commercial complexes, and business centers. The agreement comprehensively addresses all aspects of the commercial tenancy relationship, including financial terms, operational conditions, and compliance requirements. It ensures protection for both parties while maintaining compliance with Indian property laws, state-specific regulations, and local municipal requirements. The document is structured to accommodate various commercial uses while incorporating necessary provisions for security deposits, maintenance obligations, and dispute resolution mechanisms, making it essential for establishing clear terms in commercial space rentals.
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1. Parties: Identification and details of the property owner/landlord and the vendor/tenant
2. Background: Context of the agreement and brief description of the commercial property and intended use
3. Definitions: Definitions of key terms used throughout the agreement
4. Premises Details: Specific description of the rented space, including location, dimensions, and any included fixtures
5. Term and Renewal: Duration of the rental agreement and conditions for renewal
6. Rent and Payment Terms: Rental amount, payment schedule, security deposit, and other financial terms
7. Common Area and Facilities: Access and usage rights to shared spaces and facilities
8. Permitted Use: Specified purposes for which the space can be used
9. Maintenance and Repairs: Responsibilities of both parties regarding upkeep and repairs
10. Utilities and Services: Responsibility for utility connections, payments, and service charges
11. Insurance and Liability: Required insurance coverage and liability allocation between parties
12. Operating Hours: Permitted hours of operation and access to the premises
13. Termination: Conditions and process for early termination of the agreement
14. Governing Law: Applicable laws and jurisdiction
15. Dispute Resolution: Process for resolving disputes between parties
1. Fit-out Works: Terms for any modifications or improvements the vendor may make to the space
2. Subletting: Terms regarding subletting rights, if permitted
3. Marketing and Signage: Rules for displaying signs and conducting promotional activities
4. Environmental Compliance: Specific environmental obligations for certain types of vendors
5. Security Arrangements: Additional security requirements for high-value vendors
6. Force Majeure: Provisions for unforeseen circumstances affecting business operations
7. Competition Restrictions: Non-compete clauses and exclusivity rights if applicable
8. Special Operating Requirements: For vendors requiring specific licenses or permits
1. Schedule 1 - Floor Plan: Detailed plan showing the exact location and measurements of the rented space
2. Schedule 2 - Inventory List: List of fixtures and fittings provided with the space
3. Schedule 3 - Service Charges: Breakdown of maintenance and service charges
4. Schedule 4 - House Rules: Property management rules and regulations
5. Schedule 5 - Fit-out Guidelines: Technical specifications for any permitted modifications
6. Appendix A - Required Licenses: List of mandatory licenses and permits for operation
7. Appendix B - Insurance Requirements: Detailed insurance coverage requirements
8. Appendix C - Handover Protocol: Procedures for initial handover and final return of the space
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