The Job Joining Letter is a crucial document in the Maltese employment process, typically issued after successful completion of recruitment and before the employee's start date. It serves as both a formal welcome and a legal document outlining the terms of employment, combining the functions of an offer letter and a simplified employment contract. Under Maltese law, employers must provide employees with specific information about their employment conditions in writing, making this document essential for compliance with the Employment and Industrial Relations Act. The Job Joining Letter should be drafted carefully to ensure it includes all mandatory elements required by Maltese legislation while maintaining clarity and accessibility for the employee. It forms part of the employee's permanent record and may be referenced in case of future employment disputes or regulatory inquiries.
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1. Company Letterhead and Date: Official company letterhead with registered address and current date
2. Employee Address Block: Full name and address of the employee
3. Salutation and Opening: Personal greeting and congratulatory message on joining
4. Job Title and Role: Specific designation and department/team details
5. Start Date and Employment Status: Commencement date and nature of employment (permanent/fixed-term/probationary)
6. Compensation Details: Base salary, payment frequency, and any guaranteed bonuses
7. Working Hours: Standard working hours, days, and flexibility arrangements
8. Leave Entitlement: Annual leave, sick leave, and other statutory leave details
9. Notice Period: Required notice period for termination from either party
10. Probation Period: Duration and terms of the probationary period
11. Reporting Relationship: Direct supervisor or reporting manager details
12. Acceptance and Signature: Space for both employer and employee signatures with date
1. Benefits Package: Details of additional benefits like health insurance, meal allowances - include when offering benefits beyond statutory requirements
2. Variable Pay: Commission structure or bonus schemes - include for sales roles or performance-based positions
3. Travel Requirements: Expected travel commitments - include if role involves regular travel
4. Confidentiality Clause: Basic confidentiality requirements - include for roles dealing with sensitive information
5. Remote Working Policy: Work from home or hybrid working arrangements - include if applicable
6. Training Commitments: Mandatory training or certification requirements - include if specific qualifications are needed
7. Stock Options: Share schemes or equity participation - include if offering company shares
8. Non-Compete Clause: Basic non-competition provisions - include for senior roles or specialized positions
1. Job Description: Detailed outline of roles, responsibilities, and expectations
2. Benefits Summary: Comprehensive list of all benefits and eligibility criteria
3. Company Policies: Key company policies that require immediate acknowledgment
4. Required Documents: List of documents needed for employee onboarding
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