The Redundancy Letter is a crucial document used when an organization needs to terminate employment due to business restructuring, economic conditions, or operational changes. Under Maltese law, this formal communication must comply with the Employment and Industrial Relations Act and related regulations. The letter serves multiple purposes: it officially notifies the employee of their redundancy, explains the business rationale, outlines the notice period and final working arrangements, details financial entitlements, and provides information about available support. It must be carefully drafted to ensure legal compliance while maintaining professionalism and showing appropriate consideration for the affected employee. The document is particularly important in Malta's regulated employment environment, where proper documentation of redundancy procedures is essential for legal protection.
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1. Date and Address Block: Formal letter heading including employee's name, address and date
2. Redundancy Notification: Clear statement that the employee's position is being made redundant
3. Reason for Redundancy: Explanation of the business circumstances leading to the redundancy decision
4. Last Working Day: Specification of the employee's final day of employment
5. Notice Period: Details of the notice period and whether it will be worked or paid in lieu
6. Financial Entitlements: Breakdown of all payments due, including redundancy pay, notice pay, and outstanding leave
7. Return of Company Property: List of items to be returned and process for return
8. Final Documentation: Information about providing reference letters and employment certificates
1. Redeployment Opportunities: Include when alternative positions are available within the organization
2. Outplacement Support: Include when the company is providing career transition services
3. Non-Compete Reminder: Include when the employee is bound by post-employment restrictions
4. Collective Consultation Summary: Include in cases of collective redundancies
5. Health Insurance Extension: Include if continuing health benefits for a period post-employment
6. Appeal Rights: Include details of appeal process if applicable under company policy
1. Schedule 1 - Redundancy Payment Calculation: Detailed breakdown of redundancy payment calculation
2. Schedule 2 - Final Payment Summary: Comprehensive list of all final payments including salary, benefits, and deductions
3. Appendix A - Company Property Checklist: Itemized list of company property to be returned
4. Appendix B - Employee Support Resources: List of support services and contact information for redundant employees
Relevant legal definitions
Clauses
Relevant Industries
Financial Services
Manufacturing
Technology
Retail
Healthcare
Professional Services
Tourism and Hospitality
Construction
Education
Telecommunications
Transport and Logistics
Gaming Industry
Relevant Teams
Human Resources
Legal
Finance
Compliance
Senior Management
Operations
Industrial Relations
Administration
Relevant Roles
HR Manager
HR Director
Legal Counsel
Employment Lawyer
HR Business Partner
Company Secretary
Operations Director
Managing Director
Finance Director
HR Administrator
Compliance Officer
Industrial Relations Manager
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