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A Certificate of Secretary is an official document signed by a company secretary in Malaysia to formally verify important corporate facts or actions. Company secretaries, who must be licensed under the Companies Act 2016, issue these certificates to confirm details like board resolutions, shareholding changes, or officer appointments.

Banks, regulators, and business partners often request these certificates as proof of company decisions or status. They carry legal weight because company secretaries have a statutory duty to ensure corporate compliance and maintain accurate records. The certificate helps streamline business transactions by providing a trusted, single-source verification of company matters.

Get a Certificate of Secretary when you need to prove official company actions to external parties in Malaysia. Common situations include opening new bank accounts, applying for business licenses, or completing major transactions where third parties need verification of your company's decisions or status.

The certificate becomes especially important during corporate changes like appointing new directors, modifying company constitutions, or issuing shares. Malaysian banks and government agencies often require this document because it carries legal weight under the Companies Act 2016. It offers quick, reliable proof of corporate actions without sharing lengthy board minutes or internal documents.

• A Certificate of Secretary typically comes in three main forms in Malaysia: Board Resolution Certificates (confirming director decisions), Share Transaction Certificates (verifying shareholding changes), and Corporate Status Certificates (attesting to company details like registered address or officers). Each variation includes standard elements like company details, the secretary's credentials, and specific declarations relevant to its purpose. Some may require additional supporting documents or special formatting based on the receiving party's requirements.

• Company Secretaries: Licensed professionals who prepare and sign these certificates, ensuring their accuracy under the Companies Act 2016.
• Board of Directors: Rely on these certificates to document and validate their corporate decisions.
• Banks and Financial Institutions: Request certificates as proof of company authority for account openings and financial transactions.
• Government Agencies: Accept these certificates as official verification of corporate compliance and changes.
• Business Partners: Use certificates to confirm company status and authority during major transactions or contracts.

• Company Details: Gather accurate registration number, registered address, and current officer information from SSM records.
• Board Materials: Collect relevant board minutes, resolutions, or corporate actions that need certification.
• Secretary Credentials: Include your license number and professional membership details as required by Malaysian law.
• Supporting Documents: Prepare copies of any referenced documents like share certificates or appointment letters.
• Format Check: Our platform helps ensure your certificate includes all mandatory elements and follows Malaysian legal requirements.
• Final Review: Double-check all dates, names, and corporate details against official records before signing.

• Title and Declaration: Clear identification as a Certificate of Secretary with formal declaration statement.
• Company Information: Full legal name, registration number, and registered office address.
• Secretary Details: Name, license number, and professional qualifications under Companies Act 2016.
• Certification Content: Specific facts or actions being certified, with reference to relevant board resolutions or documents.
• Authentication: Date, secretary's signature, and company seal if required.
• Supporting References: Citations of relevant company constitution sections or board approvals.
• Legal Framework: Our platform ensures all certificates include these mandatory elements per Malaysian law.

A Certificate of Secretary is often confused with a Certificate of Incumbency, but they serve different purposes in Malaysian corporate governance. While both documents verify company information, their scope and applications differ significantly.

• Authority and Issuer: A Certificate of Secretary must be issued by a licensed company secretary under the Companies Act 2016, while a Certificate of Incumbency can be issued by various authorized officers or third parties.
• Scope of Verification: Secretary certificates verify specific corporate actions or decisions, while incumbency certificates primarily confirm current officer positions and shareholding details.
• Legal Weight: Secretary certificates carry stronger legal authority for domestic matters in Malaysia, while incumbency certificates are more commonly used for international or cross-border transactions.
• Purpose: Secretary certificates actively validate corporate decisions, while incumbency certificates serve as passive confirmation of company structure and leadership.