A Consent Statement is a crucial document required under Malaysian law, specifically the Personal Data Protection Act 2010 (PDPA), whenever organizations collect and process personal data. This document serves as evidence of explicit consent from individuals (Data Subjects) and protects both the organization and the individual by clearly outlining data processing activities. The Consent Statement must be obtained before collecting personal data and should be written in clear, understandable language. It typically includes details about data collection purposes, types of personal data collected, processing methods, third-party disclosures, and the individual's rights under PDPA. Organizations must ensure their Consent Statement is regularly updated to reflect any changes in data processing activities and remains compliant with evolving data protection requirements.
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1. Title and Date: Clear identification of the document as a consent statement and the effective date
2. Parties: Identification of the individual giving consent (Data Subject) and the organization receiving consent (Data User)
3. Purpose of Data Collection: Clear statement of the specific purposes for which personal data will be collected and processed
4. Types of Data: Detailed list of personal data that will be collected and processed
5. Processing Details: Information about how the personal data will be processed, stored, and protected
6. Rights of the Data Subject: Statement of the individual's rights under PDPA, including right to access, correct, and withdraw consent
7. Declaration and Signature: Formal declaration of consent and space for signature/acknowledgment
1. International Transfer: Required when personal data may be transferred outside Malaysia
2. Third Party Disclosure: Required when personal data may be shared with third parties
3. Marketing Consent: Required when personal data may be used for marketing purposes
4. Sensitive Personal Data: Required when collecting sensitive personal data as defined in PDPA
5. Parent/Guardian Consent: Required when the data subject is under 18 years old
1. Schedule 1: Types of Personal Data: Detailed listing of all categories and specific types of personal data being collected
2. Schedule 2: Specific Processing Activities: Detailed description of all processing activities and their purposes
3. Schedule 3: Third Party Recipients: List of third parties who may receive the personal data, if applicable
4. Appendix A: Withdrawal Form: Template form for withdrawing consent
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