The Salary Statement Form is a crucial employment document required under Malaysian law, particularly the Employment Act 1955. It serves as an official record of salary payment and must be provided to employees for each pay period. The document includes comprehensive details of an employee's compensation, including basic salary, allowances, overtime pay, and statutory deductions such as EPF (Employees Provident Fund), SOCSO (Social Security Organization), EIS (Employment Insurance System), and income tax (PCB). The form ensures transparency in salary administration, helps maintain accurate payroll records, and provides documentation for both employer and employee for tax and legal purposes. It must be issued in compliance with Malaysian employment legislation and should be retained for a minimum period as specified by law.
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1. Employee Information: Basic details including employee name, ID number, employee number, department, and position
2. Pay Period Information: Statement date, pay period (from-to dates), and payment date
3. Basic Salary Details: Base salary amount, rate of pay (hourly/monthly), and number of working days
4. Statutory Deductions: Mandatory deductions including EPF, SOCSO, EIS, and PCB (income tax)
5. Net Salary: Final amount payable after all additions and deductions
6. Payment Method: Bank transfer details or other payment method information
7. Employer Information: Company name, registration number, and address
1. Allowances: Details of additional allowances like transportation, meal allowances, or housing benefits - include when applicable to the employee
2. Overtime Calculation: Breakdown of overtime hours and rates - include when overtime is worked during the pay period
3. Bonus Payment: Details of any bonus payments - include during bonus disbursement periods
4. Leave Balance: Current balance of annual, medical, and other leave types - optional but recommended for employee tracking
5. Loan Deductions: Details of any company loan repayments - include when employee has outstanding company loans
6. Claims: Reimbursement of approved employee claims - include when there are claims in the pay period
1. Overtime Calculation Sheet: Detailed breakdown of overtime hours, rates, and total calculation
2. Bonus Computation: Detailed calculation of bonus amount based on company policy
3. Allowance Breakdown: Itemized list and calculation of various allowances
4. Deduction Details: Comprehensive breakdown of all deductions including statutory and voluntary deductions
5. Year-to-Date Summary: Cumulative earnings and deductions for the calendar year
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