Designated Representative Form Template for Malaysia

A formal document used in Malaysia for the appointment of an authorized representative who can act on behalf of a company or organization. This document, governed by Malaysian corporate and financial services laws, establishes the scope of authority, responsibilities, and limitations of the designated representative. It includes personal information, professional qualifications, compliance undertakings, and specific authorizations in accordance with Malaysian regulatory requirements, particularly under the Companies Act 2016 and relevant financial services legislation.

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What is a Designated Representative Form?

The Designated Representative Form is a crucial document in the Malaysian corporate and financial services landscape, used when a company needs to formally appoint an individual to act on its behalf. This document is particularly important for compliance with Malaysian regulatory requirements, including those set forth by the Securities Commission Malaysia and other regulatory bodies. It is typically required when companies need to designate individuals for official communications, regulatory filings, or specific authorized activities. The form captures essential information about the representative, including their qualifications, scope of authority, and compliance commitments, while ensuring alignment with Malaysian corporate governance standards and regulatory frameworks. It serves as a legal record of the appointment and helps establish clear lines of authority and responsibility within the organization.

What sections should be included in a Designated Representative Form?

1. Personal Information: Details of the designated representative including full name, NRIC/passport number, residential address, and contact information

2. Professional Qualifications: Educational background, professional certifications, and relevant licenses held by the representative

3. Employment Details: Current employment status, position, and relationship with the principal company

4. Scope of Authority: Detailed description of the powers and authority granted to the representative

5. Declaration of Good Character: Statutory declaration regarding criminal record, bankruptcy status, and professional conduct

6. Compliance Undertaking: Representative's undertaking to comply with relevant laws, regulations, and company policies

7. Attestation: Signatures of the representative, witness, and company authorized officer

What sections are optional to include in a Designated Representative Form?

1. Additional Authorized Activities: Used when the representative requires specific additional powers beyond standard authority

2. Foreign Language Proficiency: Required when the representative will operate in markets requiring specific language capabilities

3. Alternate Representative: Include when a backup representative needs to be designated

4. Specific Market Authorization: Used when representative will operate in specific markets or jurisdictions

5. Digital Authorization Credentials: Include when representative requires digital signing or platform access rights

What schedules should be included in a Designated Representative Form?

1. Schedule A - Identity Documents: Copies of NRIC/passport, professional licenses, and other identification documents

2. Schedule B - Qualification Certificates: Copies of relevant educational and professional qualification certificates

3. Schedule C - Company Resolution: Board resolution or equivalent authorizing the appointment

4. Appendix 1 - Code of Conduct: Company's code of conduct and ethical guidelines for representatives

5. Appendix 2 - Compliance Guidelines: Regulatory compliance requirements and procedures

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Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

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Authorisation Form

A Malaysian legal document granting specific powers or permissions from an authorizer to an authorized representative, compliant with Malaysian contract law.

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Generate a Bespoke Document

Download a Standard Designated Representative Form

Review your own Designated Representative Form

What is a Designated Representative Form?

What sections should be included in a Designated Representative Form?

What sections are optional to include in a Designated Representative Form?

What schedules should be included in a Designated Representative Form?

Authors

Alex Denne

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