This Hiring Agreement template is designed for use in Malaysia to formalize employment relationships in compliance with local employment laws, particularly the Employment Act 1955 and related legislation. The agreement serves as a comprehensive employment contract suitable for various industries and position levels, incorporating mandatory Malaysian legal requirements while maintaining flexibility for specific organizational needs. It should be used when onboarding new employees or formalizing existing employment relationships, ensuring clear documentation of employment terms, benefits, obligations, and rights of both parties. The document includes provisions for salary, working hours, leave entitlements, EPF and SOCSO contributions, and other essential elements required under Malaysian employment law.
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1. Parties: Identification of the employer and employee with complete details
2. Background: Context of the employment relationship and purpose of the agreement
3. Definitions: Definitions of key terms used throughout the agreement
4. Appointment and Term: Position, job title, employment status (permanent/fixed-term) and commencement date
5. Duties and Responsibilities: Main duties, reporting lines, and key responsibilities of the position
6. Place of Work: Primary workplace location and any mobility requirements
7. Hours of Work: Standard working hours, rest days, and overtime provisions
8. Remuneration: Salary, payment schedule, and other monetary benefits
9. Leave Entitlements: Annual, medical, maternity/paternity, and other statutory leave provisions
10. Employee Benefits: Insurance, medical benefits, and other standard company benefits
11. EPF and SOCSO: Mandatory contributions to Employee Provident Fund and Social Security
12. Confidentiality: Obligations regarding company confidential information
13. Termination: Notice periods and grounds for termination
14. Governing Law: Malaysian law as governing law and jurisdiction
15. Execution: Signature blocks and execution details
1. Probation Period: Terms of probationary period - include if applicable to the role
2. Commission Structure: Details of commission or performance-based pay - for sales or similar roles
3. Non-Competition: Non-compete restrictions - for senior positions or roles with access to sensitive information
4. Intellectual Property: IP rights and assignments - for creative, technical, or R&D roles
5. Remote Work: Remote working arrangements and conditions - if hybrid or remote work is permitted
6. International Travel: Travel requirements and arrangements - for roles requiring international travel
7. Housing Allowance: Housing benefits and terms - if accommodation is provided
8. Share Options: Employee share option schemes - for eligible senior positions
9. Secondment Terms: Terms for potential secondments - if role may involve secondments
1. Schedule 1 - Job Description: Detailed description of role, responsibilities, and performance expectations
2. Schedule 2 - Compensation Details: Breakdown of salary components, allowances, and benefits
3. Schedule 3 - Company Policies: Key company policies that form part of employment terms
4. Schedule 4 - Bonus Scheme: Details of any applicable bonus or incentive schemes
5. Appendix A - Code of Conduct: Company's code of conduct and ethical standards
6. Appendix B - Confidentiality Agreement: Detailed confidentiality obligations and requirements
7. Appendix C - Benefits Summary: Summary of all employee benefits and eligibility criteria
Relevant legal definitions
Clauses
Relevant Industries
Technology
Manufacturing
Financial Services
Retail
Healthcare
Education
Professional Services
Construction
Hospitality
Telecommunications
Energy
Agriculture
Logistics
Media and Entertainment
Relevant Teams
Human Resources
Legal
Finance
Operations
Information Technology
Sales
Marketing
Research and Development
Administration
Customer Service
Product Development
Quality Assurance
Supply Chain
Public Relations
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Senior Executive
Executive
Administrator
Specialist
Analyst
Engineer
Sales Representative
Account Manager
Project Manager
Supervisor
Technical Lead
Operations Manager
Human Resources Manager
Financial Controller
Marketing Manager
Research Scientist
Software Developer
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