The Tenancy Cancellation Letter is a crucial document in Malaysian property law that formally communicates the intention to terminate a lease agreement. It is used when either the landlord or tenant wishes to end the tenancy, whether at the natural conclusion of the lease term or through early termination. The document must comply with Malaysian legislation, particularly the National Land Code 1965 and Contracts Act 1950, and should include specific details such as property identification, effective termination date, notice period compliance, and handover arrangements. This letter serves as legal evidence of the termination notice and helps protect both parties' interests by clearly documenting the termination terms and conditions. It's particularly important in Malaysia where property rental relationships are governed by specific legal requirements regarding notice periods and termination procedures.
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1. Sender's Details: Full name and address of the party sending the cancellation notice
2. Recipient's Details: Full name and address of the party receiving the cancellation notice
3. Date: The date when the cancellation letter is written
4. Subject Line: Clear indication that this is a tenancy cancellation notice
5. Property Details: Complete address and description of the rental property
6. Tenancy Agreement Reference: Reference to the original tenancy agreement including its date and parties
7. Cancellation Statement: Clear statement of intention to terminate the tenancy
8. Effective Date: Specific date when the termination will take effect
9. Handover Arrangements: Details of key return and property inspection process
10. Closing: Formal closing, signature block and contact information
1. Notice Period Calculation: Include when there's a need to explain how the notice period has been calculated according to the original agreement
2. Security Deposit: Include when addressing the return of security deposit and any deductions
3. Outstanding Payments: Include when there are pending rent payments or utility bills to be settled
4. Forwarding Address: Include when the sender needs to provide a new address for future correspondence
5. Mutual Agreement Statement: Include when the cancellation is by mutual agreement rather than unilateral notice
6. Early Termination Justification: Include when the cancellation is before the end of the fixed term and requires explanation
1. Copy of Original Tenancy Agreement: Attached copy of the referenced tenancy agreement
2. Property Inspection Report: If already completed, a report detailing the current condition of the property
3. Utility Bills Statement: Statement showing any outstanding utility payments or final bill arrangements
4. Photographic Evidence: If relevant, photos documenting the property's condition
5. Proof of Delivery: Delivery receipt or tracking information if sent by registered mail
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