The Vehicle Authorization Letter is a critical document in Malaysian business and personal contexts, essential for delegating vehicle usage rights while maintaining legal compliance. This document is commonly required when allowing another person or entity to operate, transport, or manage a vehicle on the owner's behalf. It's particularly relevant under Malaysian law, specifically the Road Transport Act 1987 and related regulations, which require clear documentation of vehicle usage authorization. The letter typically includes comprehensive details about the vehicle, parties involved, authorization scope, and validity period. It serves as protection for both the owner and the authorized user, establishing clear parameters for vehicle usage and helping prevent unauthorized use or disputes. This document is widely used in both corporate fleet management and personal vehicle lending situations.
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1. Letter Date and Location: Current date and place of writing the authorization letter
2. Vehicle Owner Details: Full name, IC/Passport number, and complete address of the vehicle owner
3. Authorized Person Details: Full name, IC/Passport number, and complete address of the person being authorized
4. Vehicle Information: Complete details of the vehicle including registration number, make, model, year, and chassis number
5. Authorization Statement: Clear statement of authorization specifying what the authorized person is permitted to do with the vehicle
6. Duration of Authorization: Specific period for which the authorization is valid
7. Owner's Declaration: Statement confirming the owner's consent and authority to grant this authorization
8. Signature Block: Space for owner's signature, name, and date
1. Purpose of Authorization: Specific purpose for which the vehicle is being authorized, used when authorization is for specific activities only
2. Geographic Limitations: Specific areas or regions where the vehicle can be used, included when there are territorial restrictions
3. Insurance Details: Information about vehicle insurance coverage, included when relevant for insurance purposes
4. Additional Conditions: Any special conditions or restrictions on vehicle use, included when specific limitations apply
5. Emergency Contact Information: Additional contact details for emergencies, included for long-term authorizations
6. Witness Section: Space for witness details and signature, included when additional verification is needed
1. Copy of Vehicle Registration Card: Attached photocopy of vehicle registration card for verification
2. Copy of Owner's Identity Document: Attached photocopy of owner's IC/Passport for verification
3. Copy of Authorized Person's Identity Document: Attached photocopy of authorized person's IC/Passport for verification
4. Vehicle Photographs: Recent photographs of the vehicle (optional, but recommended for valuable vehicles)
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