The Intent To Award Letter is a critical document in Nigerian procurement processes, serving as the formal bridge between bid evaluation and contract execution. It is used when an organization has completed its evaluation process and selected a preferred bidder but needs to fulfill certain procedural requirements before finalizing the contract. The document must comply with Nigerian procurement laws, particularly the Public Procurement Act 2007 for public sector procurement, and includes essential information such as the award decision, contract value, scope of work, and any conditions precedent. This letter is particularly important in public sector procurement as it triggers the standstill period required by law, but is also widely used in private sector procurement to ensure transparency and establish clear communication of intent. The document helps manage legal risk by clearly stating that it is not the final contract while setting out the path to contract finalization.
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1. Letterhead and Date: Official letterhead of the awarding organization and current date
2. Recipient Details: Full name and address of the winning bidder's organization
3. Reference Line: Tender/RFP reference number and project title
4. Subject Line: Clear indication that this is an Intent to Award notification
5. Bid Acknowledgment: Recognition of the recipient's bid submission and the evaluation process
6. Award Intent Statement: Clear statement of intention to award the contract, subject to conditions
7. Contract Details: Brief description of the scope of work and contract value
8. Conditions Precedent: List of conditions that must be met before final award
9. Next Steps: Clear outline of the process moving forward and any required actions
10. Signature Block: Authorized signatory details and signature
1. Bid Evaluation Summary: Brief summary of the evaluation process and why this bidder was selected - used when transparency requirements apply or for public sector procurement
2. Standstill Period: Information about the standstill period during which other bidders can challenge the decision - required for public procurement
3. Performance Security Requirements: Details of any performance security or bonds required - included when applicable to the contract type
4. Local Content Requirements: Specific requirements related to Nigerian local content laws - included for relevant sectors like oil and gas
5. Currency and Payment Terms: Specific details about currency and payment arrangements - included for international contracts or when payment terms are complex
1. Price Schedule: Detailed breakdown of the accepted bid price and payment structure
2. Key Deliverables Schedule: Summary of main deliverables and timeline
3. Required Documentation List: Checklist of documents required from the successful bidder before final award
Authors
Relevant legal definitions
Clauses
Relevant Industries
Government and Public Sector
Oil and Gas
Construction and Infrastructure
Manufacturing
Information Technology
Healthcare
Education
Telecommunications
Mining
Transportation and Logistics
Energy and Power
Agriculture
Defense
Relevant Teams
Procurement
Legal
Finance
Compliance
Commercial
Supply Chain
Project Management
Risk Management
Operations
Business Development
Contract Administration
Relevant Roles
Procurement Manager
Contract Manager
Project Director
Chief Financial Officer
Legal Counsel
Compliance Officer
Bid Manager
Commercial Director
Supply Chain Manager
Chief Executive Officer
Public Procurement Officer
Tender Committee Chairman
Project Sponsor
Head of Procurement
General Counsel
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