The Certificate of Employment with Duties and Responsibilities is a crucial document in Dutch employment relations that serves multiple purposes. It fulfills the legal requirement under Dutch law for employers to provide written documentation of employment terms while also clearly defining the scope and expectations of the employee's role. This document is typically used when onboarding new employees or formalizing existing employment relationships, ensuring compliance with Article 7:655 of the Dutch Civil Code. It includes comprehensive information about employment terms, working conditions, compensation, and a detailed outline of job responsibilities, making it an essential reference document for both employer and employee throughout the employment relationship. The certificate is particularly valuable for maintaining clear communication about role expectations and can be crucial in performance management and potential dispute resolution.
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1. Identification of Parties: Details of the employer (company name, address, registration number) and employee (full name, address, date of birth)
2. Basic Employment Information: Start date, position title, work location, duration (permanent/fixed-term), and probationary period if applicable
3. Job Description: Overview of the role and its place within the organization
4. Duties and Responsibilities: Detailed list of primary tasks, responsibilities, and expected deliverables
5. Working Hours and Schedule: Agreed working hours, schedule, overtime arrangements, and break periods
6. Compensation and Benefits: Salary details, payment schedule, holiday allowance, and other benefits
7. Leave Entitlements: Vacation days, public holidays, and other leave arrangements
8. Reporting Structure: Direct supervisor and reporting relationships
9. Workplace Policies: Reference to and summary of key company policies applicable to the role
10. Confidentiality and Data Protection: Obligations regarding company information and GDPR compliance
11. Signatures: Space for dated signatures of both employer and employee
1. Performance Expectations: Specific KPIs and performance metrics - include when role has quantifiable targets
2. Travel Requirements: Details of any required travel - include when position involves regular travel
3. Equipment and Resources: List of tools and resources provided - include when specific equipment is provided
4. Training and Development: Required training or development programs - include when specific qualifications are needed
5. Remote Working Arrangements: Terms for remote work - include when hybrid or remote work is permitted
6. International Assignments: Terms for international work - include for roles with international scope
7. Non-Competition Clause: Post-employment restrictions - include for senior or sensitive positions
1. Schedule 1 - Detailed Job Description: Comprehensive list of duties, responsibilities, and required competencies
2. Schedule 2 - Benefits Package: Detailed overview of all benefits, insurance, and secondary employment conditions
3. Schedule 3 - Company Policies: Key workplace policies and procedures relevant to the role
4. Appendix A - Code of Conduct: Company's code of conduct and ethical guidelines
5. Appendix B - Safety Protocols: Specific safety requirements and procedures for the role
6. Appendix C - Confidentiality Agreement: Detailed confidentiality terms and data protection requirements
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