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Facility Management Contract Template for Netherlands

A comprehensive agreement governed by Dutch law that establishes the terms and conditions for the provision of facility management services. This contract outlines the responsibilities of the facility management service provider, including maintenance, cleaning, security, and other building-related services, while ensuring compliance with Dutch regulations such as the Working Conditions Act and Buildings Decree. The document includes detailed service level agreements, performance metrics, pricing structures, and operational procedures specific to the Dutch market, incorporating requirements from both civil law and regulatory frameworks applicable to facility management in the Netherlands.

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What is a Facility Management Contract?

The Facility Management Contract serves as a crucial legal framework for organizations seeking to outsource their facility management operations in the Netherlands. This document is typically used when a company or institution requires professional management of their facilities, including building maintenance, cleaning, security, catering, and related services. The contract must comply with Dutch civil law and various regulations such as the Working Conditions Act (Arbeidsomstandighedenwet), Buildings Decree (Bouwbesluit), and environmental regulations. It is particularly relevant for organizations looking to streamline their facility operations, ensure regulatory compliance, and maintain high-quality workplace environments through professional facility management services. The document includes comprehensive service specifications, performance metrics, and operational requirements tailored to the Dutch market.

What sections should be included in a Facility Management Contract?

1. Parties: Identification of the service provider and client, including full legal names and registered addresses

2. Background: Context of the agreement and brief description of the facility and services required

3. Definitions: Detailed definitions of terms used throughout the contract

4. Scope of Services: Comprehensive outline of facility management services to be provided

5. Term and Renewal: Duration of the contract and conditions for renewal

6. Service Provider Obligations: Key responsibilities and commitments of the facility management company

7. Client Obligations: Responsibilities and commitments of the client

8. Service Levels and KPIs: Detailed performance standards and measurement criteria

9. Pricing and Payment Terms: Fee structure, payment schedule, and invoicing requirements

10. Staff and Resources: Requirements for personnel, equipment, and resources

11. Compliance and Regulations: Compliance with Dutch laws and regulations

12. Insurance and Liability: Insurance requirements and allocation of risks

13. Reporting and Communication: Regular reporting requirements and communication protocols

14. Termination: Conditions and procedures for contract termination

15. Dispute Resolution: Procedures for handling disputes under Dutch law

16. General Provisions: Standard legal clauses including governing law, notices, and amendments

What sections are optional to include in a Facility Management Contract?

1. Sustainability Requirements: Environmental and sustainability obligations, used when client has specific green building requirements

2. Energy Management: Specific provisions for energy management services, included when energy management is a key component

3. Security Services: Detailed security service requirements, included when security is part of the scope

4. Catering Services: Requirements for food service operations, included when catering is part of the scope

5. Business Continuity: Provisions for ensuring service continuity during emergencies, included for critical facilities

6. Technology and Systems: Requirements for facility management software and systems, included when specific technology solutions are required

7. Transition Services: Provisions for handover from previous service provider, included when replacing existing provider

8. Asset Management: Specific provisions for managing client's assets, included when asset management is part of scope

What schedules should be included in a Facility Management Contract?

1. Schedule 1 - Service Specifications: Detailed specifications for each service area

2. Schedule 2 - Pricing Schedule: Detailed breakdown of fees, rates, and pricing mechanisms

3. Schedule 3 - Service Level Agreement: Detailed KPIs, measurement methods, and penalties/rewards

4. Schedule 4 - Staff Organization: Organization chart, key personnel, and staffing requirements

5. Schedule 5 - Properties and Facilities: List and details of all properties covered under the contract

6. Schedule 6 - Equipment Inventory: List of equipment and assets under management

7. Schedule 7 - Reporting Ƶ: Standard formats for required reports and documentation

8. Schedule 8 - Emergency Procedures: Procedures for handling various types of emergencies

9. Appendix A - Insurance Requirements: Detailed insurance coverage requirements

10. Appendix B - Health and Safety Requirements: Specific health and safety procedures and compliance requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

Netherlands

Publisher

Ƶ

Cost

Free to use

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