The Facility Management Contract is essential for organizations seeking to outsource their facility management operations to specialized service providers. This contract type, governed by English and Welsh law, establishes a framework for managing buildings and facilities, ensuring compliance with relevant regulations, and maintaining operational efficiency. It typically includes detailed service specifications, performance standards, pricing structures, and risk allocation mechanisms. The document is particularly relevant in situations where professional facility management services are required for complex buildings or multiple properties, requiring systematic management of maintenance, security, cleaning, and other support services.
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1. 1. Parties: Identification and details of the service provider and client
2. 2. Background: Context of the agreement and facility management requirements
3. 3. Definitions: Key terms used throughout the agreement
4. 4. Services: Detailed scope of facility management services to be provided
5. 5. Term and Renewal: Duration of the agreement and renewal provisions
6. 6. Payment Terms: Fees, payment schedule, and related financial terms
7. 7. Service Levels: Performance standards and KPIs
8. 8. Health and Safety: Health and safety obligations and compliance requirements
9. 9. Staff and Personnel: Requirements for service delivery personnel
10. 10. Insurance and Liability: Insurance requirements and liability allocation
1. Environmental Management: Additional section covering specific environmental obligations and targets, including waste management, sustainability requirements, and environmental reporting
2. Energy Management: Section detailing energy efficiency requirements, monitoring, and management procedures for facilities with specific energy management needs
3. Security Services: Detailed provisions for security requirements, including access control, surveillance, and security personnel management
1. Schedule 1: Service Specification: Detailed breakdown of services to be provided including scope, frequency, and quality standards
2. Schedule 2: Pricing Schedule: Detailed pricing structure, rates, and payment mechanisms
3. Schedule 3: KPI Schedule: Detailed performance indicators, measurement criteria, and reporting requirements
4. Schedule 4: Site Information: Details of facilities covered under the agreement including floor plans and asset registers
5. Schedule 5: Staff Information: Details of transferred staff including roles, responsibilities, and TUPE implications
6. Schedule 6: Equipment Register: Comprehensive list of equipment provided or maintained under the contract
7. Schedule 7: Planned Preventative Maintenance Schedule: Detailed maintenance planning and scheduling requirements for all facilities and equipment
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