The Letter From Employer Stating Intention To Return is a crucial document in the Dutch business environment, particularly for companies with international operations or employees requiring travel visas. This document is typically required when employees need to prove to immigration authorities or foreign embassies that their stay abroad is temporary and that they have secure employment to return to in the Netherlands. The letter must comply with Dutch employment law and typically includes specific details about the employment relationship, including position, tenure, and return arrangements. It serves as a formal guarantee from the employer and is often a required supporting document for visa applications, residence permits, or other immigration procedures. The document's format and content are influenced by both Dutch legal requirements and the specific requirements of the receiving authorities.
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1. Letter Header: Company letterhead including full legal name, address, and registration details
2. Date and Reference: Current date and any relevant reference numbers
3. Recipient Details: Full name and address of the recipient (typically 'To Whom It May Concern' for immigration authorities)
4. Employee Information: Full name, date of birth, and position of the employee
5. Employment Confirmation: Details of current employment relationship including start date and nature of position
6. Purpose of Travel: Brief explanation of why the employee is traveling
7. Return Intention Statement: Clear statement of the company's expectation and agreement for the employee to return
8. Return Date: Expected date or period of return
9. Position Guarantee: Confirmation that the position will be available upon return
10. Signatory Block: Name, position, and signature of authorized company representative
1. Salary Information: Include when required by immigration authorities - details of employee's current salary and benefits
2. Project Details: Include when travel is project-related - specific information about the project or work requiring travel
3. Contact Information: Include for complex cases - details of HR or legal representative for follow-up questions
4. Compliance Statement: Include for certain countries - statement confirming compliance with relevant immigration laws
5. Remote Work Arrangements: Include if applicable - details of any agreed remote work during the travel period
1. Employment Contract Copy: Attached copy of current employment contract (if required)
2. Company Registration: Copy of company registration or chamber of commerce extract proving authority to issue letter
3. Power of Attorney: If letter is signed by someone other than a statutory director, document proving signing authority
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