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The Letter of Non Acceptance is a crucial business document used in the Netherlands when an organization or individual needs to formally decline an offer, proposal, or invitation. This document type is particularly important in Dutch business contexts where clear, written communication is essential for legal certainty. The letter should be used whenever a formal offer needs to be declined, ensuring compliance with Dutch civil law requirements, particularly the principles of reasonableness and fairness outlined in the Burgerlijk Wetboek. A Letter of Non Acceptance typically includes specific reference to the original offer, clear statement of rejection, brief explanation of the decision, and any relevant follow-up information. It serves both as a legal record of the decision and a professional communication tool, helping to maintain business relationships even in the context of rejection.

1. Recipient Details: Full name, title, company name, and address of the recipient

2. Reference Information: Date, reference numbers, and specific identification of the offer being rejected

3. Clear Statement of Non-Acceptance: Explicit and unambiguous statement declining the offer or proposal

4. Brief Explanation: Concise, professional explanation of the main reason(s) for non-acceptance

5. Formal Closing: Professional closing including sender's details, position, and signature