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The Letter of Non-Acceptance is a crucial business document used in Hong Kong's commercial landscape when an organization or individual needs to formally decline an offer or proposal. This document type is particularly important in Hong Kong's fast-paced business environment, where clear communication and proper documentation are essential for maintaining professional relationships and legal compliance. The Letter of Non-Acceptance typically includes reference to the original offer, clear statement of decline, and optional explanatory details, structured in accordance with Hong Kong's common law system and business practices. It serves multiple purposes: legally documenting the rejection of an offer, maintaining professional relationships, and potentially leaving room for future business opportunities. The document is commonly used across various sectors and can range from simple declinations to complex responses involving multiple stakeholders.

1. Letter Header: Contains sender's details, date, and recipient's details in proper business letter format

2. Reference Line: Clear reference to the original offer/proposal being rejected, including any relevant reference numbers or dates

3. Opening Acknowledgment: Polite acknowledgment of receiving the original offer/proposal

4. Statement of Non-Acceptance: Clear and unambiguous statement declining the offer/proposal

5. Brief Explanation: Concise explanation of the main reason(s) for non-acceptance, maintaining professionalism

6. Closing Statement: Professional closing statement and signature block