This Multi Supplier Framework Agreement is designed for organizations seeking to establish a structured approach to managing multiple supplier relationships under Dutch law. It provides a governance structure for selecting and managing suppliers while ensuring compliance with Dutch Civil Code and relevant EU regulations. The document is particularly valuable for organizations that require regular procurement of goods or services from multiple suppliers, offering efficiency through standardized terms while maintaining competitive tension. It includes mechanisms for supplier appointment, performance management, pricing structures, and the award of specific call-off contracts. The framework approach reduces procurement time and costs while ensuring transparency and equal treatment of suppliers, making it suitable for both public and private sector organizations operating in the Netherlands.
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Key Requirements PROMPT example:
Multi Supplier Framework Agreement
"Need to draft a Multi Supplier Framework Agreement under Dutch law for IT service providers, to be effective from March 2025, covering cloud services, software development, and maintenance with an expected panel of 5-7 suppliers and emphasis on data protection compliance."
1. Parties: Identification of the contracting authority/entity and details for supplier participation in the framework
2. Background: Context of the framework agreement, its purpose, and general objectives
3. Definitions and Interpretation: Defined terms, interpretation rules, and hierarchy of documents
4. Framework Structure: Overview of how the framework operates, including duration, scope, and supplier appointment mechanisms
5. Supplier Selection Process: Procedures for selecting suppliers for specific contracts under the framework
6. Framework Award Procedure: Rules and procedures for awarding call-off contracts under the framework
7. Obligations of the Authority: Key responsibilities and commitments of the contracting authority
8. Supplier Obligations: General obligations applicable to all suppliers under the framework
9. Prices and Payment: Pricing mechanisms, payment terms, and price adjustment provisions
10. Quality Standards: Required quality levels, performance standards, and monitoring procedures
11. Contract Management: Management provisions, including reporting, meetings, and performance review
12. Liability and Insurance: Liability limitations, indemnities, and insurance requirements
13. Intellectual Property: IP rights, ownership, and licensing arrangements
14. Confidentiality: Confidentiality obligations and permitted disclosures
15. Term and Termination: Duration, renewal options, and termination provisions
16. Dispute Resolution: Procedures for handling disputes, including jurisdiction and governing law
17. General Provisions: Standard boilerplate clauses including notices, amendments, and severability
1. Data Protection: Required when personal data processing is involved, ensuring GDPR compliance
2. Environmental Requirements: Include when specific sustainability or environmental standards must be met
3. Social Value Commitments: Add when social value or community benefit obligations are required
4. Security Requirements: Include for frameworks involving sensitive information or security-critical services
5. Export Control: Required when goods or services may be subject to export regulations
6. Anti-Corruption and Ethics: Additional compliance requirements for high-risk sectors or jurisdictions
7. Supply Chain Requirements: Include when specific supply chain controls or transparency are needed
8. Business Continuity: Add for critical services requiring specific continuity arrangements
1. Schedule 1 - Specification: Detailed technical and operational requirements for goods/services
2. Schedule 2 - Pricing Schedule: Detailed pricing structures, rates, and pricing review mechanisms
3. Schedule 3 - Award Criteria: Specific criteria and evaluation method for awarding call-off contracts
4. Schedule 4 - Call-off Terms and Conditions: Standard terms for individual contracts under the framework
5. Schedule 5 - KPI and Service Levels: Detailed performance metrics and service level requirements
6. Schedule 6 - Processing of Personal Data: Details of data processing activities and GDPR compliance
7. Schedule 7 - Form of Call-off Contract: Template contract for individual call-offs under the framework
8. Schedule 8 - Framework Management: Detailed procedures for managing the framework relationship
9. Schedule 9 - Supplier Submission: Standard forms and templates for supplier responses
10. Schedule 10 - Parent Company Guarantee: Form of guarantee where required from suppliers
11. Appendix 1 - Supplier List: Current list of approved suppliers under the framework
12. Appendix 2 - Contact Details: Key contacts and escalation procedures for all parties
Authors
Relevant legal definitions
Clauses
Relevant Industries
Public Sector
Healthcare
Information Technology
Construction
Facilities Management
Professional Services
Manufacturing
Logistics and Supply Chain
Energy and Utilities
Education
Telecommunications
Financial Services
Relevant Teams
Procurement
Legal
Commercial
Supply Chain
Operations
Risk and Compliance
Finance
Vendor Management
Business Development
Contract Administration
Relevant Roles
Procurement Director
Legal Counsel
Contract Manager
Supply Chain Manager
Commercial Director
Category Manager
Vendor Relations Manager
Chief Procurement Officer
Sourcing Manager
Legal Operations Manager
Risk Manager
Compliance Officer
Business Development Manager
Operations Director
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