The Office Risk Assessment is a mandatory document under Dutch workplace safety legislation, specifically required by the Working Conditions Act (Arbeidsomstandighedenwet). It serves as a crucial tool for organizations to systematically evaluate and manage workplace risks in office environments. This document should be prepared when setting up new office spaces, during significant workplace modifications, or as part of regular safety reviews (typically annual). The assessment covers various aspects including ergonomic considerations, emergency procedures, fire safety, indoor climate, lighting, and psychosocial work pressures. It must be regularly updated to reflect changes in the workplace or when new risks are identified. The document forms part of the broader workplace safety management system required under Dutch law and should be accessible to all employees and relevant authorities.
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1. Document Control: Information about the document version, date of assessment, next review date, and responsible persons
2. Executive Summary: Overview of key findings and priorities for action
3. Scope and Purpose: Description of the office premises covered and objectives of the assessment
4. Methodology: Explanation of risk assessment approach and scoring system used
5. Workplace Description: Detailed description of the office layout, number of employees, and work activities
6. Hazard Identification: Systematic listing of all identified workplace hazards
7. Risk Analysis: Assessment of likelihood and severity of each identified hazard
8. Current Control Measures: Description of existing safety measures and their effectiveness
9. Action Plan: Prioritized list of recommended actions to address identified risks
10. Monitoring and Review: Procedures for ongoing monitoring and periodic review of risk controls
1. Special Risk Groups: Assessment of risks for vulnerable workers (pregnant women, young workers, disabled employees) - include when applicable
2. Remote Working Considerations: Assessment of risks related to home office setups - include if organization has remote workers
3. Contractor Management: Risk assessment for external contractors working in the office - include if regular contractor presence
4. Environmental Impact Assessment: Assessment of environmental risks and sustainability measures - include if environmental certification is sought
5. Business Continuity Risks: Assessment of risks that could disrupt business operations - include for larger offices or critical operations
1. Risk Assessment Matrix: Detailed risk scoring matrix and assessment criteria
2. Floor Plans: Office layout with marked emergency exits, fire equipment, and key safety features
3. Equipment Inventory: List of workplace equipment and associated risks
4. Emergency Procedures: Detailed emergency response procedures and evacuation plans
5. Training Records: Documentation of safety training and competency assessments
6. Incident Report Forms: Ƶ for reporting workplace incidents and near-misses
7. Control Measure Checklist: Detailed checklist for implementing and maintaining control measures
8. Compliance Certificates: Copies of relevant safety certificates and inspection reports
Authors
Relevant legal definitions
Clauses
Relevant Industries
Professional Services
Financial Services
Technology
Public Administration
Healthcare Administration
Education
Legal Services
Media and Communications
Non-Profit Organizations
Insurance
Real Estate
Consulting Services
Research and Development
Relevant Teams
Health and Safety
Facilities Management
Human Resources
Operations
Legal and Compliance
Administration
Property Management
Risk Management
Employee Relations
Workplace Services
Relevant Roles
Health and Safety Officer
Facility Manager
Office Manager
Risk Manager
Human Resources Director
Operations Manager
Compliance Officer
Building Services Manager
Workplace Safety Coordinator
Environmental Health Officer
Occupational Health Advisor
Property Manager
Administrative Manager
Chief Operating Officer
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