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Office Risk Assessment for the Netherlands

Office Risk Assessment Template for Netherlands

A comprehensive workplace safety document mandated under Dutch law (Arbeidsomstandighedenwet) that systematically identifies, evaluates, and addresses potential risks in office environments. This assessment follows Netherlands workplace safety regulations and includes detailed analysis of physical, ergonomic, and psychosocial hazards typical in office settings. The document provides a structured approach to risk management, incorporating both preventive measures and response protocols, while ensuring compliance with Dutch working conditions legislation and building safety requirements.

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What is a Office Risk Assessment?

The Office Risk Assessment is a mandatory document under Dutch workplace safety legislation, specifically required by the Working Conditions Act (Arbeidsomstandighedenwet). It serves as a crucial tool for organizations to systematically evaluate and manage workplace risks in office environments. This document should be prepared when setting up new office spaces, during significant workplace modifications, or as part of regular safety reviews (typically annual). The assessment covers various aspects including ergonomic considerations, emergency procedures, fire safety, indoor climate, lighting, and psychosocial work pressures. It must be regularly updated to reflect changes in the workplace or when new risks are identified. The document forms part of the broader workplace safety management system required under Dutch law and should be accessible to all employees and relevant authorities.

What sections should be included in a Office Risk Assessment?

1. Document Control: Information about the document version, date of assessment, next review date, and responsible persons

2. Executive Summary: Overview of key findings and priorities for action

3. Scope and Purpose: Description of the office premises covered and objectives of the assessment

4. Methodology: Explanation of risk assessment approach and scoring system used

5. Workplace Description: Detailed description of the office layout, number of employees, and work activities

6. Hazard Identification: Systematic listing of all identified workplace hazards

7. Risk Analysis: Assessment of likelihood and severity of each identified hazard

8. Current Control Measures: Description of existing safety measures and their effectiveness

9. Action Plan: Prioritized list of recommended actions to address identified risks

10. Monitoring and Review: Procedures for ongoing monitoring and periodic review of risk controls

What sections are optional to include in a Office Risk Assessment?

1. Special Risk Groups: Assessment of risks for vulnerable workers (pregnant women, young workers, disabled employees) - include when applicable

2. Remote Working Considerations: Assessment of risks related to home office setups - include if organization has remote workers

3. Contractor Management: Risk assessment for external contractors working in the office - include if regular contractor presence

4. Environmental Impact Assessment: Assessment of environmental risks and sustainability measures - include if environmental certification is sought

5. Business Continuity Risks: Assessment of risks that could disrupt business operations - include for larger offices or critical operations

What schedules should be included in a Office Risk Assessment?

1. Risk Assessment Matrix: Detailed risk scoring matrix and assessment criteria

2. Floor Plans: Office layout with marked emergency exits, fire equipment, and key safety features

3. Equipment Inventory: List of workplace equipment and associated risks

4. Emergency Procedures: Detailed emergency response procedures and evacuation plans

5. Training Records: Documentation of safety training and competency assessments

6. Incident Report Forms: Ƶ for reporting workplace incidents and near-misses

7. Control Measure Checklist: Detailed checklist for implementing and maintaining control measures

8. Compliance Certificates: Copies of relevant safety certificates and inspection reports

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Netherlands

Publisher

Ƶ

Cost

Free to use
Relevant legal definitions



































Clauses

























Relevant Industries

Professional Services

Financial Services

Technology

Public Administration

Healthcare Administration

Education

Legal Services

Media and Communications

Non-Profit Organizations

Insurance

Real Estate

Consulting Services

Research and Development

Relevant Teams

Health and Safety

Facilities Management

Human Resources

Operations

Legal and Compliance

Administration

Property Management

Risk Management

Employee Relations

Workplace Services

Relevant Roles

Health and Safety Officer

Facility Manager

Office Manager

Risk Manager

Human Resources Director

Operations Manager

Compliance Officer

Building Services Manager

Workplace Safety Coordinator

Environmental Health Officer

Occupational Health Advisor

Property Manager

Administrative Manager

Chief Operating Officer

Industries








Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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