������Ƶ

A Sick Pay Form helps employees document and claim payment for days they miss work due to illness or injury in New Zealand. Workers use this form to provide details about their absence, including dates, medical certificates if required, and the type of leave they're claiming under the Holidays Act 2003.

Most Kiwi employers require these forms within a set timeframe after returning to work, usually alongside a doctor's note for absences longer than three days. The form creates an official record, ensures proper payment processing through payroll, and helps both parties track sick leave entitlements throughout the employment relationship.

Submit a Sick Pay Form right after returning to work from any illness-related absence in New Zealand. This includes common situations like catching the flu, dealing with a stomach bug, or recovering from an injury. Fill out the form even for single-day absences to maintain clear records of your sick leave usage.

The form becomes especially important when your absence extends beyond three consecutive days���that's when the Holidays Act requires a medical certificate. Prompt submission helps payroll process your sick pay correctly, prevents payment delays, and ensures your leave balances stay accurate. It also protects your entitlements if questions arise later about past absences.

• Basic Sick Leave Form: A straightforward template capturing essential details like dates of absence, reason for illness, and employee information���ideal for small businesses and standard situations.
• Extended Medical Leave Form: A comprehensive version with additional sections for longer absences, ACC claims, and detailed medical certificate information.
• Digital Submission Form: Online versions integrated with HR systems, allowing quick submission and automated processing while maintaining compliance with the Holidays Act.
• Industry-Specific Forms: Modified versions for healthcare workers, food service employees, or construction staff with specific return-to-work requirements and health and safety considerations.

• Employees: Submit the Sick Pay Form when taking leave for illness or injury, providing essential details about their absence and any supporting medical documentation.
• HR Managers: Process and validate forms, ensure compliance with the Holidays Act, and maintain accurate sick leave records for all staff.
• Line Managers: Review and approve sick leave requests, manage team coverage during absences, and monitor attendance patterns.
• Payroll Officers: Use the forms to process correct sick leave payments and maintain accurate leave balances in the payroll system.
• Medical Practitioners: Provide supporting medical certificates when required for absences exceeding three consecutive days.

• Personal Details: Gather employee's full name, ID number, department, and usual working hours.
• Absence Information: Note exact dates of sick leave, including partial days and expected return date.
• Medical Documentation: Attach medical certificates for absences over three days or as required by company policy.
• Leave Balance: Check current sick leave entitlement before submitting the form.
• Contact Details: Include how the employee notified their manager and emergency contact information.
• Manager Approval: Ensure relevant supervisors can verify and sign off on the absence.

• Employee Information: Full legal name, employment ID, department, and standard work schedule as required by the Holidays Act 2003.
• Leave Details: Specific dates of absence, type of sick leave claimed, and notification method used.
• Medical Verification: Space for medical certificate details when absences exceed three consecutive days.
• Declaration Section: Employee confirmation that the illness or injury is genuine and affects their ability to work.
• Approval Fields: Designated spaces for manager authorization and HR processing.
• Privacy Statement: Clear explanation of how personal health information will be handled under the Privacy Act 2020.

While a Sick Pay Form and a Return to Work Form might seem similar, they serve distinct purposes in managing workplace absences. The Sick Pay Form focuses on documenting and processing leave payments, while the Return to Work Form addresses the safe resumption of duties after an absence.

• Timing of Use: Sick Pay Forms are submitted immediately after returning from illness, while Return to Work Forms are completed before resuming duties, often requiring manager and health provider input.
• Content Focus: Sick Pay Forms detail absence dates and leave entitlements for payroll purposes. Return to Work Forms outline workplace modifications, gradual return plans, and safety considerations.
• Legal Requirements: Sick Pay Forms fulfill Holidays Act obligations regarding paid leave. Return to Work Forms address Health and Safety at Work Act requirements for safe workplace reintegration.
• Supporting Documentation: Sick Pay Forms may need medical certificates for extended absences. Return to Work Forms often require detailed medical clearance and workplace assessment reports.