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The Business Proposal Rejection Letter is a crucial document in New Zealand's business environment, used when an organization needs to formally decline a business proposal or offer. It serves multiple purposes: providing clear communication of the decision, maintaining professional relationships, and ensuring legal compliance with New Zealand business laws. This document is particularly important in situations where formal proposals have been submitted through proper business channels and require an official response. The letter should be drafted with consideration of the Fair Trading Act 1986 and other relevant New Zealand legislation, ensuring transparency while protecting both parties' interests. It's commonly used following formal proposal submissions, tender processes, or business opportunity presentations, and should maintain a professional tone while clearly communicating the decision and any relevant feedback or future possibilities.

1. Letter Header: Company letterhead, date, and recipient's contact details

2. Reference Line: Clear reference to the specific proposal being rejected, including any relevant proposal numbers or dates

3. Salutation: Professional greeting to the appropriate contact person

4. Acknowledgment: Thank the sender for their time and effort in submitting the proposal

5. Rejection Statement: Clear but polite statement indicating the proposal has not been accepted

6. Brief Explanation: A concise, professional explanation for the rejection without going into unnecessary detail

7. Professional Closing: Courteous closing statement and signature block with sender's details