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The Rejection Letter After Interview is a crucial business communication tool used in the New Zealand employment context to formally conclude the interview process with unsuccessful candidates. This document serves multiple purposes: it provides clear communication of the hiring decision, maintains professional relationships with potential future candidates, and ensures legal compliance with New Zealand's employment legislation, including the Human Rights Act 1993 and Privacy Act 2020. The letter should be sent promptly after the decision is made and must carefully balance providing feedback with avoiding potential legal issues. It's essential for maintaining the organization's professional reputation and may be particularly important in situations where the candidate might be suitable for future positions or where transparency in the hiring process is valued. The document needs to be tailored to reflect the specific interview context while maintaining consistent legal compliance and professional standards.

1. Opening Salutation: Professional greeting including the candidate's name and title

2. Appreciation: Thank the candidate for their time and interest in the position, specifically mentioning the interview date

3. Decision Communication: Clear but tactful statement that they haven't been selected for the position

4. Brief Explanation: A general, non-specific reason for the decision that avoids potential legal issues

5. Positive Feedback: A genuine positive comment about the candidate's qualifications or interview

6. Closing: Professional sign-off including contact details of the sender