The Lease Exit Letter is a crucial document in New Zealand's property rental landscape, used when a tenant needs to formally communicate their intention to terminate a lease agreement. This document is essential for both residential and commercial tenancies, ensuring compliance with New Zealand's property laws, including the Residential Tenancies Act 1986 and Property Law Act 2007. It serves multiple purposes: providing official notice of termination, documenting the intended vacation date, requesting final property inspection, and initiating the process for bond return. The letter needs to be carefully drafted to include all necessary details and meet legal requirements, protecting both tenant and landlord interests during the lease termination process.
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1. Letter Date: Current date of writing the letter
2. Recipient Details: Full name and address of the landlord/property manager
3. Property Reference: Complete address of the leased property
4. Lease Reference: Details of the current lease agreement including start date
5. Notice of Termination: Clear statement of intention to terminate the lease
6. Proposed Exit Date: Specific date when the tenant intends to vacate the property
7. Request for Property Inspection: Proposed timing for final property inspection
8. Bond Return Request: Request for the return of the security bond/deposit
9. Forwarding Address: New address for future correspondence
10. Signature Block: Tenant's signature and contact information
1. Reason for Termination: Explanation of why the lease is being terminated, particularly important if ending lease before term
2. Maintenance Issues: Documentation of any existing property issues or maintenance needs
3. Early Termination Fee: Reference to early termination fees if applicable
4. Utility Transfer: Information about utility account transfers or final readings
5. Keys Return: Details about arrangement for returning keys and access devices
1. Inventory Checklist: List of property items and their condition to be verified during final inspection
2. Photographic Evidence: Recent photos of the property condition
3. Outstanding Payments Record: Documentation of any remaining rent or utility payments
4. Property Maintenance History: Record of maintenance requests and completions during tenancy
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