A Key Holding Agreement is essential for businesses and property owners in the Philippines who require professional management of their property keys and access control. This document is typically used when engaging security companies or specialized key holding services to maintain custody of property keys, manage access requests, and respond to emergencies. The agreement must comply with Philippine regulations, particularly the Private Security Agency Law (RA 5487) and relevant provisions of the Civil Code. It outlines specific procedures for key storage, handling, and access, as well as emergency response protocols and liability arrangements. The document is particularly important for properties requiring high security standards or those with multiple access requirements, such as commercial buildings, residential complexes, or industrial facilities.
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1. Parties: Identification of the key holder (service provider) and the property owner/client
2. Background: Context of the agreement and brief description of the key holding service requirement
3. Definitions: Definitions of key terms used throughout the agreement
4. Scope of Services: Detailed description of key holding services to be provided
5. Service Provider Obligations: Key holder's responsibilities, including security protocols and response times
6. Client Obligations: Property owner's responsibilities, including information provision and access authorization
7. Security Protocols: Specific procedures for key storage, handling, and access
8. Emergency Response Procedures: Protocols for emergency situations and unauthorized access attempts
9. Liability and Insurance: Allocation of risks and insurance requirements
10. Fees and Payment Terms: Service charges, payment schedule, and late payment consequences
11. Term and Termination: Duration of agreement and termination provisions
12. Confidentiality: Protection of sensitive information and property details
13. General Provisions: Standard legal clauses including governing law, notices, and amendments
1. Multiple Property Provisions: Additional terms for agreements covering multiple properties
2. Subcontracting: Terms governing the use of subcontractors for key holding services
3. Electronic Access Systems: Special provisions for electronic key cards or access control systems
4. Video Surveillance: Terms regarding CCTV monitoring and recording
5. Staff Training Requirements: Specific training requirements for key holding personnel
6. Force Majeure: Provisions for extraordinary circumstances affecting service delivery
1. Schedule 1 - Property Details: List of properties covered and their specific access requirements
2. Schedule 2 - Authorized Personnel: List of individuals authorized to request key access
3. Schedule 3 - Fee Schedule: Detailed breakdown of all charges and fees
4. Schedule 4 - Response Time Requirements: Specific response times for different types of access requests
5. Schedule 5 - Security Procedures: Detailed security protocols and procedures
6. Appendix A - Key Receipt Form: Standard form for documenting key handover and return
7. Appendix B - Incident Report Template: Standard form for reporting security incidents or unauthorized access attempts
Relevant legal definitions
Clauses
Relevant Industries
Real Estate
Security Services
Commercial Property Management
Residential Property Management
Industrial Property Management
Retail
Hospitality
Healthcare
Education
Banking and Financial Services
Manufacturing
Logistics and Warehousing
Relevant Teams
Facilities Management
Security Operations
Property Management
Building Operations
Risk Management
Compliance
Real Estate Operations
Asset Management
Building Services
Emergency Response
Relevant Roles
Facilities Manager
Security Manager
Property Manager
Building Operations Manager
Security Services Director
Risk Management Officer
Operations Manager
Building Superintendent
Security Coordinator
Compliance Officer
Real Estate Manager
Asset Manager
Building Services Manager
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