Personal Information Release Form - Philippines

Personal Information Release Form for Philippines

Personal Information Release Form Template for Philippines

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What is a Personal Information Release Form?

The Personal Information Release Form is a crucial document used in the Philippines when an individual (data subject) needs to authorize the sharing or processing of their personal information by organizations or other parties. This document has become increasingly important following the implementation of the Data Privacy Act of 2012 and its stringent requirements for personal data protection. The form is essential for businesses, institutions, and organizations that need to collect, process, or share personal information in compliance with Philippine privacy laws. It typically includes comprehensive details about the types of information being released, specific purposes for the release, duration of the authorization, and the rights of the data subject. This document is particularly relevant in situations involving employment, healthcare services, financial transactions, educational records, or any scenario where personal data needs to be shared with third parties.

What sections should be included in a Personal Information Release Form?

1. Parties: Identification of the Data Subject (person whose information is being released) and the Data Controller/Recipient (organization/person receiving the information)

2. Background: Brief context explaining the purpose and circumstances necessitating the information release

3. Definitions: Key terms used in the form, including types of personal information, processing activities, and other relevant terminology

4. Purpose of Release: Specific and detailed description of why the personal information is being released and how it will be used

5. Information to be Released: Detailed listing of all personal information categories that are authorized for release

6. Duration and Scope: Time period for which the authorization is valid and the geographical/organizational scope of the release

7. Rights of the Data Subject: Statement of the data subject's rights under the Data Privacy Act, including right to access, correction, and withdrawal of consent

8. Data Protection Measures: Description of security measures to be implemented to protect the released information

9. Authorization Statement: Clear and explicit consent statement conforming to DPA requirements

10. Execution: Signature blocks, date, and witness provisions

What sections are optional to include in a Personal Information Release Form?

1. Special Categories of Data: Additional provisions for sensitive personal information such as health records, financial information, or government-issued IDs

2. Third Party Disclosures: Provisions regarding sharing of information with additional third parties, to be included when downstream sharing is anticipated

3. Emergency Contact Authorization: Optional section for authorizing release of information to emergency contacts

4. International Transfer Provisions: Required when personal information may be transferred outside the Philippines

5. Revocation Procedure: Detailed process for withdrawing consent, optional but recommended for longer-term authorizations

What schedules should be included in a Personal Information Release Form?

1. Schedule A - Categories of Personal Information: Detailed listing of specific personal information items authorized for release

2. Schedule B - Authorized Recipients: List of specific individuals or departments authorized to receive the information

3. Schedule C - Security Protocols: Detailed description of security measures and data protection protocols

4. Appendix 1 - Data Subject Rights: Comprehensive explanation of rights under the Data Privacy Act

5. Appendix 2 - Contact Information: Contact details for data protection officers and relevant authorities

Authors

Alex Denne

Head of Growth (Open Source Law) @ ��Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions

Clauses

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Healthcare

Education

Financial Services

Insurance

Human Resources

Real Estate

Technology

Telecommunications

Government Services

Retail

Professional Services

Tourism and Hospitality

Relevant Teams

Legal

Compliance

Human Resources

Information Security

Data Privacy

Risk Management

Operations

Customer Service

Information Technology

Records Management

Administrative Services

Relevant Roles

Data Protection Officer

Privacy Officer

Compliance Manager

Human Resources Manager

Legal Counsel

Risk Manager

Information Security Officer

Records Manager

Healthcare Administrator

School Registrar

Banking Officer

Insurance Underwriter

Customer Service Manager

Operations Manager

recruitment Specialist

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Download a Standard Template

What is a Personal Information Release Form?

What sections should be included in a Personal Information Release Form?

What sections are optional to include in a Personal Information Release Form?

What schedules should be included in a Personal Information Release Form?

Authors

Alex Denne

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