The Separation Letter is a crucial document in Philippine employment law that formally documents the termination of an employment relationship. It must be prepared in accordance with the Labor Code of the Philippines and various DOLE regulations, which mandate specific content and procedures. This document is used when an employee is leaving the organization through resignation, termination, retirement, or other separation types. The Separation Letter typically includes the effective date of separation, reason for separation, final pay computation, benefit details, clearance requirements, and post-employment obligations. It serves multiple purposes: legal compliance, clear communication of separation terms, documentation for future reference, and protection of both employer and employee interests. The document's format and content may vary depending on the separation circumstances but must always align with Philippine labor law requirements.
Your data doesn't train Genie's AI
You keep IP ownership聽of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let 抖阴视频's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
1. Letter Header: Company letterhead, date, and formal addressing to the employee including their name and position
2. Subject Line: Clear indication that this is a separation letter/notice
3. Opening Statement: Formal confirmation of employment separation and its effective date
4. Reason for Separation: Clear statement of the grounds for separation (must align with Philippine Labor Code provisions)
5. Final Pay Information: Details of final salary, separation pay (if applicable), and other statutory benefits
6. Company Property: Instructions regarding return of company property and clearance procedures
7. Certificate of Employment: Confirmation that a certificate of employment will be provided as per DOLE requirements
8. Contact Information: Details for future correspondence and processing of final documents
9. Closing Statement: Professional closing with acknowledgment of service and future success wishes
10. Signature Block: Space for authorized signatory with full name and designation
1. Non-Compete Reminder: Include when the employee has existing non-compete obligations
2. Confidentiality Obligations: Include when reminding of ongoing confidentiality duties
3. Release and Quitclaim: Include when offering additional benefits in exchange for releasing claims
4. Retirement Benefits: Include for retirement-based separation
5. Transition Plan: Include when handover of responsibilities is required
6. Reference Provision: Include when agreeing to provide employment references
7. Healthcare Extension: Include if offering extended health benefits
8. Rehire Eligibility: Include when specifying future employment possibilities
1. Computation of Final Pay: Detailed breakdown of final salary, benefits, deductions, and separation pay
2. Clearance Checklist: List of departments/items requiring clearance before final pay release
3. Company Property Inventory: List of company assets to be returned
4. Certificate of Employment: Standard DOLE-compliant employment certificate
5. Quitclaim Form: If applicable, the standard release and quitclaim form
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Information Technology
Manufacturing
Retail
Healthcare
Education
Business Process Outsourcing
Construction
Hospitality
Professional Services
Telecommunications
Mining
Agriculture
Transportation
Energy
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Personnel Administration
Corporate Services
Executive Management
Operations Management
Administrative Services
Relevant Roles
Human Resources Manager
HR Director
HR Business Partner
Legal Counsel
Compliance Officer
HR Operations Manager
Employee Relations Manager
HR Administrator
Compensation and Benefits Manager
HR Specialist
Department Manager
Line Manager
Managing Director
Chief Human Resources Officer
HR Generalist
Find the exact document you need
Notice For Termination Of Rent Agreement
A formal legal notice used in the Philippines to terminate a rental agreement, complying with local rental laws and regulations.
find out more
General Contractor Termination Letter
A formal notice under Philippine law to terminate a general contractor's services, specifying termination grounds and next steps.
find out more
End Of Lease Vacate Notice
A formal notice document used in the Philippines by tenants to inform landlords of their intention to vacate a property at lease end, complying with Philippine property law requirements.
find out more
Written Notice Of Termination
A formal employment termination notice compliant with Philippine Labor Code requirements, stating grounds for termination and effective date.
find out more
Notice To Leave The Rented House
A formal notice from tenant to landlord indicating intention to vacate a rented property, compliant with Philippine rental laws and regulations.
find out more
House Vacate Notice
A formal notice document used in the Philippines to communicate intention to vacate a rental property, complying with Philippine rental laws and regulations.
find out more
Notice For Discontinuation Of Services
A formal notice document used in the Philippines to communicate the termination of services, ensuring compliance with local laws while maintaining professional business relationships.
find out more
Vacate Premises Notice
A formal legal notice under Philippine law requiring tenants to vacate leased premises, specifying vacation timeline and property surrender requirements.
find out more
Notice Of Cancellation
A formal document under Philippine law used to terminate an existing contract or service arrangement, ensuring legal compliance and clear communication between parties.
find out more
Notice To Vacate Tenant To Landlord
A formal notice from tenant to landlord declaring intention to vacate rental property, compliant with Philippine lease termination laws.
find out more
Termination Letter During Probation
A formal notice of employment termination during probation period, compliant with Philippine labor law requirements and performance standard protocols.
find out more
Notice Of Termination Of Employment Contract
A formal document used in the Philippines to terminate employment relationships in compliance with Philippine Labor Code requirements and DOLE regulations.
find out more
Lease Withdrawal Letter
A formal document under Philippine law used to notify and document a party's intention to terminate or withdraw from a lease agreement.
find out more
Agency Termination Letter
A formal notice under Philippine law that terminates an agency relationship, specifying termination terms and transition requirements.
find out more
Separation Letter
A formal document used in the Philippines to officially terminate employment, compliant with Philippine Labor Code and DOLE regulations, outlining separation terms and final benefits.
find out more
Intent To Move Out Notice
A formal notice document used in the Philippines by tenants to inform landlords of their intention to vacate a rented property, in compliance with Philippine rental laws.
find out more
Written Notice To Move Out
A formal notification document used in the Philippines by tenants to inform landlords of their intention to vacate a rented property, in compliance with Philippine rental laws.
find out more
Thirty Day Notice To Landlord
A formal notice document used in the Philippines by tenants to inform landlords of their intention to terminate a lease agreement within thirty days.
find out more
Notification Of Termination
A formal notice of employment termination compliant with Philippine labor laws, outlining termination grounds, effective date, and final settlement details.
find out more
Non Renewal Of Lease By Landlord
A formal notice under Philippine law from a landlord to a tenant indicating that their lease agreement will not be renewed upon expiration.
find out more
Independent Contractor Termination Notice
A formal notice for terminating independent contractor agreements under Philippine law, including termination terms and post-contract obligations.
find out more
Security Agency Termination Letter
A formal notice compliant with Philippine law to terminate security agency services, including termination terms and transition requirements.
find out more
Notice To Staff Of Employee Termination
A formal internal announcement document used in Philippine workplaces to inform staff members about an employee's departure, compliant with Philippine labor laws.
find out more
Notice Of Intent To Terminate Employment
A formal notice under Philippine labor law initiating employment termination proceedings, stating grounds for termination and providing the employee opportunity to respond.
find out more
Notice Letter To Tenant From Landlord
A formal notice from landlord to tenant under Philippine law, communicating important property-related matters or required actions.
find out more
Termination Notification To Staff
A formal employment termination notice compliant with Philippine labor laws, communicating the end of employment relationship and related requirements.
find out more
Notice For Not Renewing Contract
A formal notice document under Philippine law informing the other party of the decision not to renew an existing contract upon its expiration.
find out more
Eviction And Lease Termination
A Philippine law-compliant document that formalizes lease termination and tenant eviction procedures, detailing grounds, obligations, and requirements for all parties involved.
find out more
Voluntary Layoff Letter
A formal letter documenting voluntary employment separation terms and benefits under Philippine law.
find out more
Ten Day Notice To End Tenancy
A formal notice under Philippine law serving to terminate a lease agreement with a 10-day notice period, compliant with local rental regulations and Civil Code requirements.
find out more
Move Out Notice Letter To Tenant
A formal notice document used in the Philippines by landlords to inform tenants of their requirement to vacate a rental property, compliant with Philippine rental laws.
find out more
Notice Of Termination Landlord
A formal notice document used in the Philippines by landlords to terminate a lease agreement, complying with local rental laws and regulations.
find out more
Notice Of Temporary Layoff
A Philippine-compliant formal notice informing employees of temporary work suspension, including duration, terms, and recall conditions.
find out more
Notice Of Cancellation Of Contract To Sell
A formal legal notice used in the Philippines to terminate a contract to sell, typically for real estate transactions, in compliance with local laws including the Maceda Law.
find out more
Cancellation Of Tenancy Agreement
A Philippine law-compliant document that formally terminates an existing tenancy agreement between landlord and tenant, settling all related obligations and responsibilities.
find out more
Work Termination Notice
A formal notice document compliant with Philippine labor laws that communicates and documents the termination of employment relationship between employer and employee.
find out more
Reminder Letter For End Of Contract
A formal notification document used in the Philippines to remind employees of their approaching contract end date, ensuring compliance with Philippine labor laws.
find out more
Service Termination Letter To Vendor
A formal notification to terminate vendor services under Philippine law, including termination details, effective date, and transition requirements.
find out more
Rental Lease Termination Agreement
A Philippine law-compliant agreement that formally terminates a lease arrangement between landlord and tenant, outlining termination terms and mutual obligations.
find out more
Notice Of Retrenchment Letter
A formal notification document used in the Philippines to inform employees of their termination due to business necessity, complying with Philippine Labor Code requirements.
find out more
骋别苍颈别鈥檚 Security Promise
Genie is the safest place to draft. Here鈥檚 how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; 骋别苍颈别鈥檚 AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)