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The Temporary Layoff Letter is a crucial document used in Philippine business operations when companies need to temporarily suspend employment relationships due to valid business reasons such as economic difficulties, technical changes, structural alterations, or other legitimate circumstances. This document must comply with the Labor Code of the Philippines, particularly Article 301, and relevant DOLE regulations governing temporary employment suspension. The letter serves as official documentation of the temporary layoff, protecting both employer and employee interests by clearly stating the reason for the layoff, its duration, impact on benefits, and conditions for resuming work. It's essential in maintaining transparency and legal compliance while managing temporary workforce reductions in Philippine business operations.

1. Letter Header: Company letterhead, date, and employee's complete details including name, position, and department

2. Subject Line: Clear indication that this is a Temporary Layoff Notice

3. Opening Statement: Brief introduction stating the purpose of the letter and reference to any prior communications or discussions

4. Legal Basis: Citation of relevant provisions of the Labor Code and other applicable laws/regulations authorizing the temporary layoff

5. Reason for Layoff: Clear explanation of the business circumstances necessitating the temporary layoff (economic, technical, structural, or other valid grounds)

6. Duration and Effective Date: Specific timeframe of the temporary layoff, including start date and expected return date if known

7. Impact on Benefits: Explanation of how the layoff affects salary, benefits, social security, and other employment benefits

8. Return to Work Process: Information about the process for recall to work and how employees will be notified

9. Contact Information: Details of whom to contact for questions or additional information

10. Closing Statement: Expression of regret and hope for understanding, along with any commitments to support

11. Signature Block: Authorized signatory details including name, position, and signature