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1. Sender's Information and Date: Complete contact information of the property owner/requestor including name, address, phone number, and email
2. Recipient's Information: Complete details of the lienholder including company name, department, address, and any relevant reference numbers
3. Subject Line: Clear indication that this is a lien removal request with any relevant reference numbers
4. Property Identification: Detailed description of the property including address and legal description
5. Lien Information: Details of the lien including recording date, instrument number, and original lien amount
6. Basis for Removal: Clear statement of the reason for requesting lien removal (e.g., debt satisfaction, error in filing)
7. Formal Request: Explicit request for lien removal and timeline expectations
8. Contact Information: Preferred contact method and times for follow-up
9. Closing and Signature: Professional closing, signature block, and any professional titles or capacities
1. Payment Information: Include when the lien removal is contingent on final payment details or proof of payment
2. Multiple Property Details: Required when the lien affects multiple properties and specific properties need release
3. Attorney Information: Include when the request is being made through legal representation
4. Urgency Statement: Add when there is a specific deadline or urgency (e.g., pending sale)
5. Previous Communication Reference: Include when there have been prior communications about the lien removal
1. Exhibit A - Property Documentation: Copy of property deed or legal description
2. Exhibit B - Lien Documentation: Copy of the recorded lien
3. Exhibit C - Payment Evidence: Proof of payment or satisfaction of debt if applicable
4. Exhibit D - Supporting Documents: Any additional documentation supporting the removal request (court orders, settlement agreements, etc.)
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