An Authorization Letter For Motor Vehicle Use is a critical legal document within the Saudi Arabian jurisdiction that enables vehicle owners to formally grant permission to other individuals to operate their vehicles. This document is essential in various scenarios, such as corporate fleet management, family vehicle sharing, or temporary vehicle use arrangements. It must comply with Saudi traffic laws, including Royal Decree No. M/85 and related regulations. The authorization letter typically includes comprehensive vehicle details, identity information for all parties, specific usage terms, and temporal limitations. It serves as protection for both the owner and the authorized driver, clearly establishing the scope of permission and responsibilities. The document may require official authentication depending on its intended use and duration.
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1. Letter Date and Location: Current date and place of writing, essential for legal validity
2. Authorizing Party Details: Full legal name, ID/Iqama number, contact details, and address of the vehicle owner
3. Authorized Party Details: Full legal name, ID/Iqama number, contact details, and address of the person being authorized to use the vehicle
4. Vehicle Information: Detailed vehicle identification including make, model, year, color, VIN, and license plate number
5. Authorization Statement: Clear statement of authorization, specifying the granted permissions and duration of authorization
6. Terms and Conditions: Basic terms of vehicle use, maintenance responsibilities, and any specific restrictions
7. Declaration of Authority: Statement confirming the owner's legal right to authorize vehicle use
8. Signatures: Space for signatures of both parties, witnesses, and official authentication if required
1. Insurance Details: Include when specific insurance arrangements need to be documented
2. Geographic Restrictions: Add when the authorization is limited to specific regions or includes international travel permissions
3. Commercial Use Declaration: Include when the vehicle is authorized for business or commercial purposes
4. Additional Authorized Drivers: Add when multiple individuals are being authorized to use the vehicle
5. Emergency Contact Information: Include when specific emergency procedures or contacts need to be established
1. Copy of Vehicle Registration: Authenticated copy of current vehicle registration card
2. Copy of Insurance Policy: Current insurance documentation showing coverage details
3. Identification Documents: Copies of both parties' ID cards or Iqama
4. Vehicle Inspection Report: Recent vehicle condition report if required
5. Translation Certificate: Certified Arabic translation if the letter is also in another language
Authors
Relevant legal definitions
Clauses
Relevant Industries
Transportation
Logistics
Corporate Fleet Management
Car Rental
Insurance
Legal Services
Construction
Retail
Manufacturing
Energy
Healthcare
Education
Relevant Teams
Legal
Operations
Administration
Compliance
Risk Management
Facilities Management
Corporate Services
Fleet Management
Human Resources
Supply Chain
Project Management
Relevant Roles
Fleet Manager
Operations Director
Legal Counsel
Compliance Officer
Risk Manager
Administrative Manager
Human Resources Manager
Facilities Manager
Supply Chain Manager
Project Manager
Site Supervisor
Executive Assistant
Legal Administrator
Transport Coordinator
Corporate Services Manager
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