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Data Exchange Agreement

Data Exchange Agreement Template for Singapore

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Key Requirements PROMPT example:

Data Exchange Agreement

"I need a Data Exchange Agreement under Singapore law to share healthcare data with a research institution, including strict security protocols and compliance with PDPA, with the agreement starting from March 2025."

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What is a Data Exchange Agreement?

This Data Exchange Agreement is designed for use when organizations need to establish a formal framework for sharing data in Singapore. The document addresses critical aspects of data exchange including security measures, compliance with Singapore's PDPA and related regulations, usage rights, and protection obligations. It is particularly relevant in today's digital economy where data sharing is essential for business operations while requiring careful management of privacy and security risks. The agreement provides comprehensive coverage of data handling procedures, technical requirements, and compliance obligations specific to Singapore's legal framework.

What sections should be included in a Data Exchange Agreement?

1. Parties: Identification and details of the parties entering into the agreement

2. Background: Context and purpose of the data exchange agreement

3. Definitions: Key terms and their meanings as used in the agreement

4. Scope of Data Exchange: Specific details of what data will be shared and how

5. Data Protection Obligations: Security measures and compliance requirements under PDPA and other applicable laws

6. Use Restrictions: Limitations on how shared data may be used

7. Term and Termination: Duration of agreement and termination provisions

8. Governing Law: Specification of Singapore law as governing law and jurisdiction

What sections are optional to include in a Data Exchange Agreement?

1. Cross-border Transfer Provisions: Required when data will be transferred outside Singapore, including compliance with international data protection laws

2. Industry-Specific Compliance: Additional compliance requirements for specific sectors such as financial services or healthcare

3. Audit Rights: Rights to audit data handling practices and compliance verification procedures

4. Disaster Recovery: Procedures for data recovery and business continuity in case of incidents

What schedules should be included in a Data Exchange Agreement?

1. Data Specification Schedule: Detailed technical specifications of data to be exchanged including format, frequency, and transmission methods

2. Security Requirements: Specific security standards and protocols to be followed for data protection

3. Service Levels: Performance metrics and standards for data exchange operations

4. Contact Matrix: Key contacts and escalation procedures for operational and emergency situations

5. Data Processing Procedures: Step-by-step procedures for handling and processing data in compliance with PDPA

Authors

Alex Denne

Head of Growth (Open Source Law) @ Ƶ | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co
Relevant legal definitions


































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Industries

Personal Data Protection Act 2012 (PDPA): Primary legislation governing the collection, use, disclosure, and protection of personal data in Singapore. Includes requirements for consent, purpose limitation, data protection, and cross-border data transfer requirements.

Cybersecurity Act 2018: Legislation focusing on protection of critical information infrastructure, setting standards for cybersecurity protection and incident reporting requirements.

Computer Misuse Act: Addresses unauthorized access and modification of data, providing framework for security provisions in data exchange agreements.

Electronic Transactions Act: Governs electronic records and signatures, establishing validity of electronic data transfers and digital communications.

Singapore Contract Law (Contract Act): Fundamental legislation governing contract formation and enforcement principles, including consideration, capacity, and other contractual elements.

Industry-specific regulations: Sector-specific regulations that may apply depending on the nature of data being exchanged (e.g., healthcare, financial services).

International data protection laws: Consideration of international data protection regulations for cross-border transfers, such as GDPR for EU-related data.

Singapore Guidelines on Data Protection by Design and by Default: Guidelines providing framework for incorporating data protection considerations into the design and implementation of data handling systems and processes.

MAS Guidelines: Monetary Authority of Singapore guidelines applicable when handling financial data or working with financial institutions.

ASEAN Framework on Personal Data Protection: Regional framework providing principles for personal data protection within ASEAN member states, relevant for regional data exchanges.

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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