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A Confirmation Statement shows that key information about your company filed with state authorities is accurate and up to date. It typically includes details like your business address, director names, share structure, and registered agent information.

Companies must submit this statement annually in most U.S. states, though filing deadlines and exact requirements vary by jurisdiction. It helps maintain good standing with state agencies and gives the public reliable information about your business. Missing these filings can lead to penalties or even administrative dissolution of your company.

File your Confirmation Statement when state agencies require annual updates about your company's key details. Most states set specific deadlines based on your incorporation date or fiscal year end. For example, Delaware corporations must file by March 1st each year, while California LLCs have different deadlines based on their formation date.

Submit an updated statement when significant changes occur in your business structure, like new director appointments, share transfers, or office relocations. This keeps your public record current and helps avoid compliance issues that could affect your ability to conduct business or secure financing.

• Annual Report Confirmation: Required by most state agencies, focusing on basic company details like address and officers
• Shareholder Information Statement: Details ownership structure, share classes, and transfer records
• Business Activity Update: Confirms nature of business operations and any significant changes
• Officer and Director Statement: Lists current leadership positions and any appointments or resignations
• Registered Agent Confirmation: Verifies current agent information and service address for legal notifications

• Company Officers: Directors and executives must verify company information and sign off on the statement's accuracy
• Corporate Secretaries: Typically handle preparation and filing of Confirmation Statements as part of compliance duties
• State Agencies: Review and maintain these filings to ensure business compliance and public record accuracy
• Legal Counsel: Often review statements before submission to confirm legal accuracy and completeness
• Registered Agents: Help maintain compliance by tracking filing deadlines and updating company information

• Company Details: Gather current business address, registration number, and incorporation date
• Leadership Information: Compile updated list of directors, officers, and their contact details
• Share Structure: Document current shareholders, share classes, and any transfers during the reporting period
• Business Activity: Review and confirm your company's main activities and any significant changes
• Filing Timeline: Check your state's specific deadline and submission requirements
• Supporting Documents: Collect proof of any changes reported, like board resolutions or share certificates

• Company Identification: Legal name, registration number, and state of incorporation
• Business Location: Principal office address and registered agent details
• Leadership Section: Current directors, officers, and their service addresses
• Share Information: Total shares issued, share classes, and major shareholders
• Declaration of Accuracy: Statement confirming all information is true and current
• Signature Block: Authorized officer's signature, printed name, and title
• Filing Period: Clear indication of the reporting period covered

A Confirmation Statement differs significantly from a Certification Statement in several key aspects, though both involve formal business declarations. While a Confirmation Statement provides a periodic update of company details to state authorities, a Certification Statement typically verifies specific facts or qualifications for a particular purpose.

• Timing and Frequency: Confirmation Statements are filed annually on a set schedule, while Certification Statements are issued as needed for specific situations or transactions
• Scope of Information: Confirmation Statements cover comprehensive company data like directors, shares, and addresses; Certification Statements focus on certifying specific facts or compliance matters
• Legal Purpose: Confirmation Statements maintain good standing with state agencies; Certification Statements often support specific business transactions or regulatory requirements
• Audience: Confirmation Statements are primarily for state records and public access; Certification Statements usually target specific third parties or regulators