The Internship Confirmation Letter is a crucial document in the U.S. employment landscape, particularly for organizations engaging interns. This document serves multiple purposes: it formally extends the internship offer, establishes clear expectations, and ensures compliance with relevant labor laws. Used across various industries, the letter typically follows Department of Labor guidelines regarding internship programs and must align with both federal and state-specific regulations. The letter should clearly state whether the internship is paid or unpaid, detail any educational components, and specify the duration and conditions of the internship. Organizations should use this document to protect both their interests and those of the intern by clearly documenting the terms of the arrangement.
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1. Letter Header: Company letterhead, date, and addressee information
2. Offer Confirmation: Clear statement confirming the internship offer
3. Position Details: Job title, department, and supervisor information
4. Term: Start date, end date, and duration of internship
5. Compensation: Salary/stipend information or confirmation of unpaid status
6. Working Hours: Expected schedule and time commitment
7. Basic Terms: Key conditions of the internship
1. Educational Benefits: Description of learning objectives and academic credit details - include when internship is connected to academic program
2. Benefits: Any additional benefits provided - include when offering health insurance, transit passes, etc.
3. Housing: Housing arrangements or allowance details - include when providing housing support
4. International Student Provisions: Visa and work authorization requirements - include when hiring international students
1. Job Description: Detailed outline of intern's roles and responsibilities
2. Company Policies: Relevant workplace policies and procedures
3. Confidentiality Agreement: Standard confidentiality terms and conditions if required for the position
4. Academic Agreement: Documentation required when internship is part of academic program
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