The Termination Recommendation Letter is a crucial document in the United States employment termination process, serving as a bridge between identifying performance or conduct issues and taking formal action. This document is typically used when a manager or supervisor determines that termination is necessary after progressive discipline steps have been exhausted or when immediate termination is warranted. The letter must comply with federal employment laws and state-specific regulations, documenting specific reasons for the recommendation while avoiding discriminatory language. A well-crafted Termination Recommendation Letter helps protect the organization from potential legal challenges while ensuring fair treatment of employees.
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1. Recipient Information: Details of the person/department to whom the recommendation is addressed
2. Employee Information: Name, position, department, and tenure of the employee recommended for termination
3. Basis for Recommendation: Clear, factual reasons supporting the termination recommendation
4. Documentation Reference: List of supporting documents evidencing the reasons for termination
5. Prior Corrective Actions: Summary of previous attempts to address the issues
1. Financial Impact: Analysis of financial implications of termination, used when relevant to decision-making
2. Transition Plan: Proposed plan for handling employee's responsibilities, included when immediate coverage is critical
3. Risk Assessment: Evaluation of potential legal or operational risks, included when significant risks exist
1. Performance Reviews: Copies of relevant performance evaluations
2. Disciplinary Records: Documentation of warnings, reprimands, or improvement plans
3. Incident Reports: Records of specific incidents supporting termination recommendation
4. HR Documentation: Relevant correspondence, meeting notes, or other HR records
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