The Key Agreement For Employees is essential for organizations in South Africa seeking to maintain secure premises and manage access control effectively. This agreement becomes necessary when employees are entrusted with keys, access cards, or similar security devices that grant access to company premises or secure areas. The document ensures compliance with South African security and employment regulations while protecting the organization's assets. It typically includes comprehensive details about key assignment, security protocols, employee responsibilities, and liability provisions. The agreement is particularly important in contexts where multiple employees require different levels of access, and where security breaches could result in significant risks or losses to the organization.
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1. Parties: Identifies the employer and employee entering into the agreement
2. Background: Explains the context and purpose of the key agreement
3. Definitions: Defines key terms used throughout the agreement including 'Keys', 'Premises', 'Security Protocols', etc.
4. Key Assignment: Details the specific keys being assigned and their purpose
5. Employee Responsibilities: Outlines the key holder's duties and obligations regarding key usage and safekeeping
6. Security Protocols: Specifies the security procedures and protocols to be followed
7. Loss or Theft Procedures: Details the steps to be taken in case of lost or stolen keys
8. Return of Keys: Specifies conditions and procedures for returning keys upon termination or role change
9. Liability: Establishes employee liability for lost keys and resulting damages
10. Confidentiality: Addresses confidentiality obligations related to security information
11. General Provisions: Standard contractual clauses including governing law and jurisdiction
1. Electronic Access Cards: Additional section when electronic access cards are issued alongside physical keys
2. Master Key Provisions: Special provisions for employees entrusted with master keys
3. After-Hours Access: Specific rules and responsibilities for after-hours access
4. Safe Combination Access: Additional provisions if safe combinations are provided along with keys
5. Vehicle Keys: Special provisions for company vehicle keys if applicable
6. Temporary Assignment: Procedures for temporary key assignments or delegation
7. Key Duplication Prohibition: Specific section prohibiting and addressing key duplication concerns
1. Schedule 1: Key Register: Detailed list of all keys assigned including key numbers and access areas
2. Schedule 2: Key Receipt Form: Form acknowledging receipt of keys and understanding of responsibilities
3. Schedule 3: Security Procedures: Detailed security protocols and procedures
4. Schedule 4: Incident Report Form: Template for reporting key-related incidents
5. Schedule 5: Key Return Form: Documentation for key return process
6. Appendix A: Building Floor Plans: Relevant floor plans showing access points and restricted areas
7. Appendix B: Emergency Contact List: List of contacts for security-related emergencies
Authors
Relevant legal definitions
Clauses
Relevant Industries
Commercial Real Estate
Banking and Financial Services
Healthcare
Education
Manufacturing
Retail
Government and Public Sector
Logistics and Warehousing
Technology and Data Centers
Hospitality
Security Services
Relevant Teams
Facilities Management
Security
Operations
Administration
Building Services
Front Desk
Maintenance
Property Management
Reception
Office Services
Site Operations
Infrastructure
Relevant Roles
Facility Manager
Security Officer
Office Manager
Building Superintendent
Property Manager
Maintenance Supervisor
Security Guard
Reception Manager
Store Manager
Warehouse Manager
Department Head
Building Services Coordinator
Site Administrator
Operations Manager
Executive Assistant
Janitor
IT Infrastructure Manager
Laboratory Manager
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