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1. Letterhead and Date: Official letterhead of the landlord/property management company and current date
2. Recipient Address Block: Tenant's full name and current address
3. Subject Line: Clear indication that this is a lease extension letter with reference to the original lease agreement
4. Opening Salutation: Formal greeting to the tenant
5. Reference to Original Lease: Details of the existing lease including original date, property address, and parties involved
6. Extension Terms: Specific details of the proposed extension including duration and start date
7. Rent and Payment Terms: Confirmation of rent amount and any changes to payment terms
8. Confirmation of Other Terms: Statement confirming all other original lease terms remain unchanged
9. Response Requirements: Instructions for how and when the tenant should respond to accept the extension
10. Closing: Professional closing statement, signature block, and contact information
1. Modified Terms: Section detailing any specific terms that will change in the extension period, used when terms other than duration and rent are being modified
2. Maintenance Updates: Information about any planned maintenance or improvements during the extension period, included when relevant
3. Rental History Acknowledgment: Recognition of tenant's good payment history or compliance with lease terms, included as positive reinforcement
4. Insurance Requirements: Updates or reminders about insurance requirements, included if there are changes or if a renewal of insurance proof is needed
5. Property Rules Update: Any new or modified property rules or regulations, included only if there are changes to communicate
1. Copy of Original Lease: Attached copy of the original lease agreement for reference
2. Rent Payment Schedule: Schedule showing rent amounts and due dates for the extension period, particularly if there are planned increases
3. Property Inspection Report: Current condition report if required for the extension
4. Updated Insurance Certificates: Copies of current insurance documentation if required
5. Signature Page: Separate signature page for both parties to formally acknowledge the extension terms
Real Estate
Property Management
Residential Housing
Commercial Property
Retail Property
Industrial Property
Agriculture (for farm leases)
Hospitality
Education (student housing)
Healthcare (medical facilities)
Legal
Property Management
Real Estate Operations
Tenant Relations
Facilities Management
Contract Administration
Compliance
Asset Management
Leasing Operations
Property Administration
Property Manager
Real Estate Agent
Leasing Administrator
Property Administrator
Legal Counsel
Rental Coordinator
Facilities Manager
Asset Manager
Commercial Lease Manager
Property Portfolio Manager
Tenant Relations Manager
Real Estate Operations Manager
Housing Administrator
Compliance Officer
Contract Administrator
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