The Notice of End of Probationary Contract is a crucial document in South African employment law that formalizes the termination of employment during or at the conclusion of a probationary period. It is used when an employer determines that an employee has not met the required standards or expectations during their probationary period. The document must comply with South African labor legislation, including the Labour Relations Act and Basic Conditions of Employment Act, which require fair procedures and valid reasons for termination. The notice should include specific details about the termination decision, effective date, reasons for non-confirmation, notice period, and final arrangements. It's essential that the document maintains professionalism while clearly communicating the decision and ensuring legal compliance.
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1. Letter Header: Company letterhead, date, reference number, and document title
2. Recipient Details: Employee's full name, position, and employee ID number
3. Subject Line: Clear indication that this is a Notice of End of Probationary Contract
4. Opening Statement: Reference to the employment contract and probationary period terms
5. Notice of Termination: Clear statement of the decision to terminate employment at the end of probation
6. Effective Date: Specific date when the employment will terminate
7. Reason for Non-Confirmation: Brief, objective explanation of why permanent employment is not being offered
8. Notice Period Details: Information about the notice period and final working day
9. Final Pay and Benefits: Information about final salary, leave pay, and other entitlements
10. Company Property: Instructions regarding return of company property
11. Closing: Professional closing statement and signature block
1. Performance Summary: Detailed summary of performance issues or unmet expectations during probation - include when termination is performance-related
2. Exit Procedures: Specific instructions about handover process and exit procedures - include for more senior positions
3. Reference Provision: Statement about provision of future references - include when company policy allows
4. Non-Disclosure Reminder: Reminder of ongoing confidentiality obligations - include when employee had access to sensitive information
5. Appeal Rights: Information about any right to appeal the decision - include when company policy or collective agreements provide for appeals
1. Performance Review Records: Copies of formal performance reviews or evaluations conducted during probation
2. Meeting Minutes: Records of feedback meetings or discussions about performance issues
3. Handover Document Template: Template for documenting handover of duties and ongoing projects
4. Final Payroll Calculation: Detailed breakdown of final payment including all entitlements
5. Company Property Checklist: List of company items to be returned before departure
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