The Portfolio License Agreement serves as a master agreement for organizations requiring access to multiple software products, technologies, or intellectual property assets from a single provider under South African law. This type of agreement is particularly valuable when companies need to streamline their licensing arrangements and maintain consistency across multiple products or services. It consolidates what would otherwise be numerous individual license agreements into a single, comprehensive framework, reducing administrative burden and ensuring uniform terms. The agreement must comply with South African legislation, including the Consumer Protection Act, Electronic Communications and Transactions Act, and Protection of Personal Information Act (POPIA). It typically includes detailed schedules for specific products, pricing structures, service levels, and technical specifications, while maintaining flexibility for portfolio modifications over time.
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1. Parties: Identification of the licensor and licensee, including registration details and addresses
2. Background: Context of the agreement, relationship between parties, and purpose of the portfolio license
3. Definitions and Interpretation: Detailed definitions of terms used throughout the agreement and rules of interpretation
4. Grant of License: Scope of license rights, restrictions, and permitted uses of the portfolio items
5. Portfolio Description: Overview of the licensed portfolio items and their categorization
6. Term and Termination: Duration of the agreement, renewal terms, and termination rights
7. License Fees and Payment Terms: Pricing structure, payment schedules, and financial terms
8. Usage Rights and Restrictions: Detailed terms of use, territorial restrictions, and usage limitations
9. Intellectual Property Rights: Protection of IP rights, ownership declarations, and infringement procedures
10. Confidentiality: Protection of confidential information and trade secrets
11. Warranties and Representations: Warranties regarding ownership, performance, and compliance
12. Limitation of Liability: Scope of liability limitations and exclusions
13. Support and Maintenance: Terms for technical support, updates, and maintenance services
14. Compliance and Audit Rights: Compliance requirements and audit procedures
15. General Provisions: Standard legal provisions including notices, assignment, and governing law
1. Data Protection: Specific terms for handling personal data under POPIA, used when licensed products process personal information
2. Export Control: Terms addressing export control regulations, included for international licensing arrangements
3. Source Code Escrow: Terms for source code escrow arrangements, included when source code access might be needed
4. B-BBEE Compliance: Provisions relating to B-BBEE requirements, included for South African corporate licensees
5. Change Control: Procedures for managing changes to the portfolio contents, included for dynamic portfolios
6. Disaster Recovery: Terms for disaster recovery and business continuity, included for business-critical licenses
7. Training and Implementation: Terms for training and implementation services, included when additional services are provided
8. Third-Party Rights: Provisions regarding third-party components, included when portfolio includes third-party elements
1. Schedule 1: Licensed Portfolio Items: Detailed list and description of all licensed products, software, or IP assets
2. Schedule 2: Technical Specifications: Technical details and requirements for each portfolio item
3. Schedule 3: Service Levels: Service level agreements and performance metrics
4. Schedule 4: Fee Schedule: Detailed pricing, payment terms, and fee calculations
5. Schedule 5: Support and Maintenance Terms: Detailed support and maintenance procedures and commitments
6. Appendix A: Authorized Users: Definition and lists of authorized users or user categories
7. Appendix B: Territory Definition: Detailed description of licensed territories and jurisdictions
8. Appendix C: Compliance Requirements: Specific compliance requirements and procedures
Authors
Relevant legal definitions
Clauses
Relevant Industries
Information Technology
Software Development
Telecommunications
Financial Services
Healthcare
Manufacturing
Education
Research and Development
Professional Services
Media and Entertainment
Retail
Mining and Resources
Automotive
Public Sector
Relevant Teams
Legal
Information Technology
Procurement
Compliance
Finance
Risk Management
Software Asset Management
Vendor Management
Commercial Operations
Intellectual Property
Relevant Roles
Chief Technology Officer
Legal Counsel
Procurement Manager
IT Director
Software Asset Manager
Compliance Officer
Contract Manager
Intellectual Property Manager
Technology Licensing Manager
Chief Information Officer
Commercial Director
Risk Manager
Chief Legal Officer
Chief Financial Officer
Business Development Manager
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