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The Preliminary Offer Letter is a crucial document in the South African employment process, typically issued after successful interviews and before the formal employment contract. It serves as an interim document that outlines the fundamental terms of employment while allowing for final negotiations and conditions to be met. The document must comply with South African labor legislation, including the Basic Conditions of Employment Act and Employment Equity Act, while maintaining its preliminary nature. The Preliminary Offer Letter typically includes key information such as the proposed position, remuneration package, anticipated start date, and any conditions that must be met before formal employment commences. It is commonly used across all industry sectors and is an essential tool in the recruitment process, providing clarity and transparency to both parties while maintaining legal compliance.

1. Company Letterhead: Official company letterhead including company name, registration number, and contact details

2. Date and Reference: Current date and any reference number for the offer

3. Candidate Details: Full name and address of the prospective employee

4. Position Details: Job title, department, and reporting structure

5. Employment Terms: Key terms including proposed start date, employment type (permanent/fixed-term), and work location

6. Remuneration Package: Basic salary, benefits, and any variable compensation elements

7. Validity Period: Time period for which the offer remains valid

8. Next Steps: Process for acceptance and subsequent formal employment agreement

9. Conditional Clauses: Standard conditions such as reference checks, medical examinations, or background checks