The Trade Reference Letter is a vital business document in the Australian commercial landscape, used when companies need to verify the creditworthiness and business conduct of potential partners or clients. It is commonly requested during credit applications, tender processes, or when establishing new business relationships. The document typically includes details about the duration of the business relationship, payment history, credit terms, and general conduct of business dealings. Under Australian law, particularly the Competition and Consumer Act 2010 and Privacy Act 1988, these letters must be factual, objective, and avoid any misleading or deceptive statements. Trade Reference Letters are especially important in industries where credit terms and reliable business relationships are crucial for operations.
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1. Letterhead Details: Company logo, name, address, contact details, and date
2. Recipient Details: Name and address of the party requesting the reference
3. Reference Subject: Clear identification of the business being referenced
4. Relationship Context: Duration and nature of business relationship with the referenced company
5. Trading History: Information about payment history, typical transaction values, and credit terms
6. Performance Statement: General statement about reliability, timeliness, and quality of business conduct
7. Closing Statement: Willingness to continue business relationship and standard closing
8. Signatory Block: Name, position, and signature of authorized representative providing the reference
1. Specific Transaction Examples: Include when detailed examples would add value to the reference
2. Credit Limit Information: Include when specifically requested and appropriate to share
3. Industry-Specific Performance: Include when the business operates in a specialized industry with specific performance metrics
4. Dispute Resolution History: Include when relevant and positive, showing how challenges were handled professionally
5. Future Business Prospects: Include when there are confirmed future contracts or commitments
1. Transaction Summary: Optional attachment showing summary of transaction history (if appropriate and requested)
2. Certificate of Good Standing: Optional attachment confirming business registration status (if available)
3. Product/Service List: Optional attachment listing specific products or services involved in the trading relationship
Authors
Relevant legal definitions
Clauses
Relevant Industries
Retail
Wholesale
Manufacturing
Construction
Professional Services
Financial Services
Information Technology
Logistics and Supply Chain
Mining and Resources
Agriculture
Healthcare
Education
Real Estate
Telecommunications
Relevant Teams
Finance
Legal
Commercial
Credit Control
Accounts Receivable
Business Development
Sales
Operations
Risk Management
Compliance
Procurement
Relevant Roles
Chief Financial Officer
Finance Manager
Credit Controller
Accounts Receivable Manager
Commercial Director
Business Development Manager
Company Secretary
Legal Counsel
Procurement Manager
Sales Director
Managing Director
Operations Manager
Financial Controller
Risk Manager
Compliance Officer
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