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A Trade Reference Letter is a crucial business document used in the Austrian commercial landscape when companies need to verify the reliability and creditworthiness of potential business partners. This document is particularly important for establishing new business relationships, applying for credit facilities, or participating in tender processes. The letter provides first-hand testimony about a company's business conduct, based on direct commercial experience, and typically includes information about payment history, transaction volumes, and overall business relationship quality. Under Austrian law, such letters must comply with the Unternehmensgesetzbuch (UGB) and data protection regulations, ensuring that any statements made are factual and verifiable. The document serves as a risk assessment tool for businesses while maintaining appropriate confidentiality and professional standards.

1. Letterhead and Date: Company letterhead with full business details and current date

2. Recipient Details: Full name and address of the party requesting the reference

3. Subject Line: Clear indication that this is a Trade Reference Letter

4. Introduction: Writer's position and company, establishing authority to provide reference

5. Business Relationship Context: Duration and nature of business relationship with the subject company

6. Payment History: Information about payment behavior and credit terms adherence

7. Transaction Volume: General indication of business volume and scale of relationship

8. Closing Statement: Willingness to continue business relationship and general recommendation

9. Signature Block: Full name, title, and contact information of the person providing the reference