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A Public Trust Clearance is a security screening process for Canadian government employees and contractors who need access to sensitive information, assets, or facilities. It's more detailed than basic reliability screening but less intensive than a security clearance, making it ideal for positions that require a moderate level of trust.

This screening examines your employment history, criminal record, credit standing, and personal references over the past 5-7 years. Common roles requiring Public Trust Clearance include administrative staff handling protected documents, IT professionals managing government systems, and service providers working in federal buildings. The process typically takes 2-4 weeks to complete through the Treasury Board of Canada.

Organizations need a Public Trust Clearance when employees or contractors require regular access to sensitive government information without needing full security clearance. This applies to roles like administrative assistants handling protected documents, IT staff managing government databases, or maintenance workers who need unsupervised access to federal facilities.

The screening becomes necessary when staff members handle information classified as Protected A or B, work with sensitive personal data, or access restricted areas. Canadian government departments often require this clearance before granting system privileges, issuing building passes, or allowing participation in confidential projects. Getting the process started early helps avoid delays in onboarding and project timelines.

• Basic Level (Reliability Status): Required for employees accessing Protected A information or basic secure facilities, involving criminal and credit checks
• Enhanced Level: Includes deeper background screening and reference checks, needed for Protected B information access
• Complex Level: Required for roles involving financial systems or sensitive personal data, with additional employment history verification
• Site-Specific Trust: Tailored clearance for contractors working in specific government facilities or restricted areas
• Designated Position Level: Special screening for positions handling sensitive information across multiple departments or agencies

• Government Security Officers: Initiate and review Public Trust Clearance applications, assess risk levels, and make final approval decisions
• HR Departments: Coordinate the clearance process, collect required documentation, and maintain records for government agencies
• Federal Contractors: Submit applications and supporting documents when bidding on or working on government projects
• Department Managers: Request clearances for staff members and ensure compliance with security protocols
• Private Sector Partners: Obtain clearances for employees working on government contracts or accessing federal facilities

• Personal Information: Gather full legal name, date of birth, current address, and previous addresses for the past 5 years
• Employment History: Compile detailed work experience, including company names, addresses, and supervisors for the past 5-7 years
• References: Collect contact information for professional references who can verify employment and character
• Documentation: Prepare copies of government ID, education credentials, and professional certifications
• Consent Forms: Complete authorization forms for credit checks, criminal record verification, and employment verification
• Position Details: Document the role's security requirements and level of access needed to sensitive information

• Personal Declaration: Applicant's sworn statement confirming accuracy of information and consent for verification
• Identity Verification: Legal name, date of birth, citizenship status, and government ID details
• Security Assessment Scope: Clear outline of screening level and access permissions being granted
• Privacy Provisions: Information handling protocols and data protection commitments
• Validity Period: Specific timeframe for clearance and conditions for renewal
• Authorization Signatures: Designated security officer approval and applicant acknowledgment
• Compliance Statement: Reference to relevant Canadian security screening standards and regulations

Public Trust Clearance differs significantly from a Public Contract Code. While both involve government oversight, they serve distinct purposes in Canadian administrative law.

• Security Focus vs. Procurement Rules: Public Trust Clearance evaluates individual trustworthiness for sensitive information access, while Public Contract Code governs the bidding and execution of government contracts
• Duration and Scope: Trust clearances typically last 5-10 years and focus on personal screening, whereas contract codes provide ongoing procurement guidelines for entire departments
• Application Process: Clearances require individual background checks and personal references, while contract codes involve organizational compliance and procedural requirements
• Legal Framework: Trust clearances fall under security protocols and privacy laws, while contract codes align with procurement legislation and treasury board policies