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Public Trust Clearance
I need a Public Trust Clearance document for an employee who will be handling sensitive information related to national security. The document should outline the necessary background checks, confidentiality agreements, and compliance with relevant legal and regulatory standards.
What is a Public Trust Clearance?
A Public Trust Clearance is a security screening level used by Irish government agencies and certain regulated sectors to verify an employee's reliability and trustworthiness. It sits between basic background checks and higher-level security clearances, focusing on roles that require access to sensitive information or systems but don't need full security clearance.
This clearance involves checking criminal records, financial history, and personal references through Ireland's National Vetting Bureau. It's commonly required for civil servants, healthcare workers, and staff at regulated financial institutions. The process typically takes 4-6 weeks and must be renewed every five years to maintain access privileges.
When should you use a Public Trust Clearance?
Consider getting a Public Trust Clearance when your role involves handling sensitive information or systems in Irish public institutions. This screening becomes essential for positions in healthcare administration, financial oversight, or civil service departments where you'll access confidential citizen data or critical infrastructure systems.
The clearance proves particularly valuable when moving into roles managing government contracts, overseeing public funds, or working with vulnerable populations. For example, hospital administrators, tax office personnel, and social welfare officers need this clearance to maintain public confidence and meet regulatory requirements under the National Vetting Bureau Acts.
What are the different types of Public Trust Clearance?
- Basic Level Public Trust Clearance: Covers standard civil service roles and basic administrative positions requiring minimal access to sensitive data
- Enhanced Public Trust Clearance: Required for healthcare administrators and financial regulators who handle confidential medical or financial records
- Critical Infrastructure Clearance: Needed for roles managing essential public services, utilities, or national security-adjacent systems
- Supervisory Level Clearance: Designed for management positions overseeing staff with basic clearances or controlling departmental access rights
Who should typically use a Public Trust Clearance?
- Government HR Departments: Process and manage Public Trust Clearance applications for civil service positions and regulated roles
- National Vetting Bureau: Conducts background checks and issues official clearance determinations
- Department Managers: Request clearances for new hires and ensure compliance within their teams
- Job Applicants: Submit personal information and consent to background screening for sensitive positions
- Compliance Officers: Monitor clearance status, handle renewals, and maintain vetting records across departments
How do you write a Public Trust Clearance?
- Personal Details: Gather full legal name, date of birth, PPS number, and current address history for the past five years
- Role Documentation: Define job title, department, access level requirements, and specific sensitive systems or data involved
- Reference Information: Collect contact details for three professional references who can verify employment history
- Identity Verification: Prepare certified copies of passport or driving licence, plus proof of current address
- Declaration Forms: Complete the National Vetting Bureau's standard forms, including signed consent for background checks
What should be included in a Public Trust Clearance?
- Applicant Information: Full legal name, PPS number, and current contact details as required by National Vetting Bureau standards
- Position Details: Specific role, department, and access level requirements that justify the clearance request
- Consent Declaration: Explicit permission for background checks and ongoing monitoring under Data Protection Act 2018
- Disclosure Requirements: Clear statements about duty to report changes in circumstances or criminal charges
- Validity Period: Specified duration of clearance and conditions for renewal or revocation
What's the difference between a Public Trust Clearance and an Access Control Policy?
A Public Trust Clearance is often confused with an Access Control Policy, but they serve distinct purposes in Ireland's security framework. While both deal with managing access to sensitive information, their scope and legal implications differ significantly.
- Verification Depth: Public Trust Clearance involves extensive background checks and character assessment, while Access Control Policies focus on technical rules and procedures for system access
- Legal Authority: Public Trust Clearance is issued by government bodies under vetting legislation, whereas Access Control Policies are internal organizational documents
- Duration: Clearances require periodic renewal and continuous monitoring, while policies remain valid until explicitly updated
- Scope: Clearances follow the individual across roles within cleared environments, but Access Control Policies are specific to each organization's systems
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