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A Public Trust Clearance is a security screening level used in Malaysian government agencies and sensitive industries to verify an employee's reliability and trustworthiness. It's less stringent than a full security clearance but more thorough than basic background checks, making it ideal for roles that handle sensitive but unclassified information.

This clearance focuses on checking financial records, criminal history, and personal conduct through Malaysian authorities like the Royal Malaysia Police and Bank Negara. Common positions requiring this clearance include civil servants in finance departments, IT specialists managing government databases, and contractors working on public infrastructure projects.

Get a Public Trust Clearance when hiring for positions that handle sensitive but unclassified information in Malaysian government agencies or regulated industries. This applies to roles managing financial records, accessing citizen databases, or overseeing public infrastructure projects - especially in ministries, statutory bodies, and government-linked companies.

The clearance becomes essential when employees need regular access to confidential data, work on systems containing personal information, or manage public funds. For example, IT administrators in government departments, financial analysts in regulatory bodies, and project managers overseeing public-private partnerships all require this level of screening to protect public interests.

• Basic Trust Clearance: Entry-level screening for roles handling public records or basic administrative duties in Malaysian government offices
• Intermediate Trust Position: More thorough checks for staff managing financial data, citizen information, or sensitive operational systems
• Enhanced Trust Clearance: Comprehensive screening for senior positions overseeing critical infrastructure, large public funds, or sensitive policy implementation
• Special Access Trust: Tailored clearance for contractors and consultants working on government projects requiring privileged access

• Government HR Departments: Initiate and manage Public Trust Clearance processes for new hires and internal transfers
• Security Vetting Officers: Conduct background investigations and compile clearance reports for approval
• Department Heads: Request clearances for staff and determine required clearance levels based on job responsibilities
• Civil Service Commission: Oversees clearance standards and appeals processes across government agencies
• Applicants/Employees: Submit personal information, financial records, and consent to background checks for clearance processing

• Position Assessment: Document the role's access level to sensitive information and public resources
• Personal Details: Gather applicant's full name, IC number, citizenship status, and residential history
• Background Elements: Compile employment history, educational credentials, and professional references
• Financial Records: Collect bank statements, tax returns, and any bankruptcy declarations from past 7 years
• Security Checks: Request police clearance and contact previous employers for conduct verification
• Document Package: Organize consent forms, identity documents, and supporting materials in required format

• Personal Information Section: Applicant's full details, including IC number and contact information
• Position Details: Job title, department, and specific access level requirements
• Consent Declaration: Explicit permission for background checks and information verification
• Scope of Investigation: Clear outline of areas to be checked including financial, criminal, and employment history
• Data Protection Statement: Compliance with Personal Data Protection Act 2010 requirements
• Authorization Signatures: Spaces for applicant, requesting officer, and approving authority signatures
• Confidentiality Clause: Terms regarding the handling of collected personal information

While a Public Trust Clearance focuses on security screening for government positions, an Access Control Policy establishes broader organizational rules for managing sensitive information access. These documents serve different but complementary purposes in Malaysia's security framework.

• Scope and Purpose: Public Trust Clearance evaluates individual trustworthiness for specific roles, while Access Control Policy sets company-wide protocols for information access
• Legal Authority: Public Trust Clearance is government-mandated for certain positions, whereas Access Control Policy is an internal governance document
• Duration: Clearances require periodic renewal and background checks, while policies remain in effect until formally updated
• Implementation: Clearances involve external verification and government approval, whereas policies are internally enforced through organizational controls
• Compliance Requirements: Trust Clearances follow strict government protocols, while Access Control Policies align with industry standards and data protection laws