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An Authorization Letter to Get TOR and Diploma is essential when a student or graduate cannot personally collect their academic credentials from a Canadian educational institution. This document is commonly used when individuals are unable to collect their documents due to geographical distance, work commitments, or other constraints. The letter must comply with provincial education regulations and privacy laws, including PIPEDA and provincial FIPPA legislation. It typically includes the grantor's student information, the authorized person's details, specific documents to be collected, and validity period. Educational institutions require this formal authorization to protect student privacy and ensure secure handling of academic credentials. The document serves as a legal safeguard for all parties involved in the transfer of these important educational documents.

1. Letter Date and Location: Current date and place of writing the authorization letter

2. Recipient Information: Name and address of the educational institution or relevant department

3. Subject Line: Clear indication that this is an authorization letter for collecting TOR and diploma

4. Author Information: Full name, student ID, program details, and graduation date of the person granting authorization

5. Authorized Person Details: Full name and identification details of the person being authorized to collect the documents

6. Authorization Statement: Clear statement of authorization specifying exactly what the authorized person can collect

7. Validity Period: Specific timeframe for which the authorization is valid

8. Contact Information: Contact details of both the author and the authorized person

9. Signature Block: Space for signature, printed name, and date for the person granting authorization