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The Delivery Authorization Letter is a crucial document in Canadian business operations that facilitates smooth delivery processes by formally delegating receiving authority to designated parties. This document becomes necessary when the original recipient cannot personally accept deliveries and needs to authorize another party to act on their behalf. The letter typically includes essential information such as the identities of both the authorizing and authorized parties, specific delivery details, duration of authorization, and any special handling instructions. In Canadian jurisdictions, these letters must comply with federal and provincial regulations regarding agency relationships, privacy laws (PIPEDA), and commercial practices. They are particularly important for businesses dealing with regular deliveries, sensitive materials, or those requiring specific handling procedures.

1. Letter Date and Reference Number: Current date and any reference number for tracking purposes

2. Recipient Details: Full name and address of the carrier/delivery company or entity to whom the authorization is being given

3. Subject Line: Clear indication that this is a Delivery Authorization Letter

4. Authorizing Party Information: Complete details of the person/company giving the authorization, including full name, address, and contact information

5. Authorized Party Information: Complete details of the person/company being authorized to accept delivery, including full name, address, and contact information

6. Delivery Details: Specific information about the delivery including shipment numbers, expected delivery dates, and delivery location

7. Scope of Authorization: Clear statement of what the authorized party is permitted to do (e.g., sign for packages, inspect goods)

8. Authorization Period: Validity period of the authorization, including start and end dates if applicable

9. Signature Block: Space for authorizing party's signature, name, title, and date